Administrative Assistant (ONSITE)

Administrative Assistant needed to join a dynamic financial services firm in Chicago, IL. This position serves to support a small team with day-to-day scheduling, travel coordination, and overall administrative support. PLEASE NOTE: this position will require ONSITE work--this is not a remote position and requires 5 days/week in-office. 

• Draft correspondence via email, documents, etc. 
• Work collaboratively as a team with the lead EA
• Answer incoming calls, take messages as needed, and route calls 
• Oversee administrative scheduling for assigned professionals outlined above
• Reconcile and produce monthly expense reports and compile receipts for assigned professionals
• Assist with data entry as needed (inputting and updating contacts, updating address lists, etc.)
• Coordinate travel and accommodations 
• Assist the administrative team in coordinating conference room management, catering needs and general meeting support, office-related projects, small gatherings and celebrations.
• Manage or collaborate with others on special projects as requested
• Act as backup support for the Executive Assistant as needed

Qualifications:

• Strong oral and written communications skills
• Ability to exercise good judgment and multi-task in a fast-paced environment
• Maintain discretion at all times
• Strong problem-solving and organizational skills
• Ability to coordinate and manage complex travel logistics
• Detail-oriented
• Proficiency in Microsoft Office suite 
• College Degree preferred

Salary is highly competitive and a comprehensive benefits package is included. To apply, please email your resume for consideration.