Executive Assistant / Estate Manager - Private Villa Near Sewickley, PA

A private client is seeking a poised, highly organized, and discreet Executive Assistant to support the operations of a high-value estate near Sewickley, PA. This hybrid role blends executive-level admin responsibilities with household and estate management, suited to someone who takes pride in quiet, behind-the-scenes excellence.

The residence is a 10,000 sq. ft. Italian villa on 25 acres of private land, part of a 200-acre undeveloped tract. The environment is calm, precise, and high-trust. This is a role for someone who thrives in structure, notices details before others do, and finds fulfillment in making life smoother for the person they support.

Responsibilities Include:

• Scheduling and coordinating client engagements with internal consultants
• Managing inboxes, drafting and proofreading business correspondence
• Maintaining tidiness and order in the household (light cleaning, organizing, resetting spaces)
• Coordinating vendors (landscaping, pool, contractors, etc.)
• Handling errands, returns, grocery restocking, and school logistics
• Managing digital and physical organization systems
• Respecting the presence of valuables, pets, firearms, and high-end assets
• Providing basic hospitality (coffee, light setup) without prompting
• Taking initiative, completing work thoroughly, and adapting calmly to changing needs

Requirements: 

• Prior experience in a high-trust, private household or executive support role 
• Comfort working around luxury items, pets, and firearms (secured) 
• Excellent grammar, spelling, and professional writing tone 
• Proficiency with Macs, iPhones, iCloud, shared drives, and Google Docs 
• Naturally tidy and emotionally stable-low-drama and high discretion 
• Loyal and humble-able to support with pride, but without ego 
• Comfortable with both business and light personal/household support

Bonus Points For:

• Project management instincts 
• Emotional intelligence 
• Ability to notice and handle needs without being asked 
• Pride in making things look, feel, and run better than you found them

To Apply:

Complete this private application form (includes video, resume, and writing):

https://form.jotform.com/250987100750051

Only applicants who complete the full form will be considered.

No phone calls or drop-ins, please.