Personal Assistant in Coral Gables, FL

Full-Time position for a family located in Coral Gables, FL. This role is primarily a personal assistant role with  supervision/assistance with their children ages 12 and 15.

Schedule is on average 45 hours per week.

Travel for approximately 6-8 weeks of live-in at the principals Southampton residence during the summer. Accommodation is provided in the form of an entire floor with a private bathroom and kitchenette. Up to three weeks per year, the principal may request that the PA accompany the family on vacations, usually to Europe or the western U.S.

Personal assistant responsibilities include but are not limited to

• Household management
• Running errands: Pickup/drop off dry cleaners, prescriptions etc.
• Grocery shopping, household inventory and management, reordering and restocking supplies
• Manage online orders and returns. Receive deliveries etc.
• Car maintenance to include taking car to be detailed, inspected and serviced. Switching registrations/plates
• Administrative tasks: Bill paying, setting up online accounts etc.
• Oversee home renovation: Liaison with contractors, handle invoices & receipts, in person progress check ins, errands related to the project renovation
• Support with organizing family events, parties, or gatherings
• Assist with occasional tasks such as holiday planning, home organization, or family photo management.
• Assisting housekeepers and other staff around the home
• Other Personal assistant duties as required

Childcare responsibilities include but are not limited to

• Occasionally helping the children get ready for school/driving them to and from school if needed
• Taking children to appointments and activities as needed
• Assisting with homework and others tasks. Helping them with their laundry etc.
• Simple meal prep
• Overnighting at the home with the children when principals travel (Minimum 6 overnights per month with additional compensation)
• Other requests as needed.

Job Requirements:

• Minimum 5 years Personal Assistant experience
• Verifiable references
• Flexible and adaptable to changing family needs
• Trustworthy and discreet, with a strong sense of confidentiality.
• Pro-active, organized, able to anticipate and solve problems independently
• Takes direction but also is a problem solver
• Administrative skills. computer skills including knowledge of excel or other spreadsheet program, strong communication and writing skills
• Responsive to employers, prioritizes work
• Energetic and engaging, with a passion for working with older children (tween / teen)
• Native English speaker, college graduate, and has a passport
• Must be willing to travel, spend 6 weeks of summers in Southampton, NY and 2-3 weeks in other locations as needed.
• Valid drivers licenses and clean driving record