Our client is seeking a dedicated Gifting and Operations Specialist for a contract position that offers regular hours and full company benefits. Based in Seattle, this role is ideal for someone with 5+ years of experience in event management, merchandise purchasing, or a related field, preferably with some in-home experience. The position involves managing a high volume of tasks, including purchasing, acquiring items, handling returns, and overseeing inventory management. You will also assist in organizing and executing a variety of events throughout the year, including small dinner parties, special celebrations, and holiday gatherings. Your responsibilities will include procuring decorations and specialty items and clothing, setting up and breaking down events, managing gift purchasing and wrapping, and processing a high volume of returns.
As a contractor, you will work Monday through Friday from 8am to 5pm, with the flexibility to adjust your schedule based on event demands. The ideal candidate will possess strong administrative and operational skills, including calendar and project management, and the ability to communicate effectively with vendors. A hands-on approach is essential to ensure that all responsibilities, from inventory management to event execution, are performed efficiently and to the highest standards. If you are organized, detail-oriented, and adept at managing the unique preferences and needs of high-profile clients, we encourage you to apply for this exciting opportunity.
Please note: the client prefers local Seattle-based candidates for this role but will consider out of area candidates if they exceed the requirements below!
Required Qualifications:
- 5+ years of direct experience in administrative, operations, event management, merchandise purchasing, seasonal decor, specialty gifting, HNW family office, organization, or personal services environments
- Proven experience managing event finances - budgeting, expense reporting, etc.
- Proven ability in calendar and project management
- Strong communication skills for interacting with vendors and stakeholders
- Detail-oriented with excellent organizational skills
- Ability to manage multiple tasks and high-volume responsibilities efficiently
- Experience with communications, writing, and public speaking
- Knowledge of Microsoft Suite, including Word, Excel, PowerPoint, OneNote, and Outlook
- Valid driver’s license and safe driving record
- US passport or equivalent to travel domestically and internationally
Compensation and Benefits:
- $46.73-$49.09 per hour | DOE (40 hours guaranteed weekly)
- Medical, dental, vision, life and disability insurance
- 144 hours of paid vacation
- 96 hours of sick leave
- 401k
- Performance bonus
We kindly request that you apply for this position ONLY if you meet the basic requirements stated in the job description.
Once you've submitted your application, our team will review it. If your experience closely aligns with the client's needs, we will be in touch. Please refrain from contacting us separately to express your interest in the role. We're a small and busy team; unfortunately, we can't reply to everyone who contacts us.
Thank you for understanding!
The DM Estate Staffing Team
DM Estate Staffing is a domestic staffing firm based in Silicon Valley, California. We place highly skilled Private Service Professionals with private clients and family offices. While our roots are in Silicon Valley, our reach is nationwide, encompassing key markets such as Aspen, Austin, Los Angeles, Miami, New York City, Palm Beach, Silicon Valley, and Washington, DC.
You may know us as Domestic | Match and Private Chef | Match. After 12 years of expansion, we’ve evolved into the top choice for domestic staffing services. As our journey has unfolded, we’ve expanded beyond the constraints of our original brand, spreading our reach to encompass a broad spectrum of roles within the private estate and family office sectors.
What Makes Us Unique
Drawing upon over 70 years of collective expertise in private service, luxury hospitality, and yachting, DM Estate Staffing’s team boasts a deep understanding of the intimate relationship between private employers and their household staff. Our team’s personal experience in these roles fuels our continued passion and commitment to our recruitment efforts today. We approach our work with zeal and are dedicated to ensuring that clients and candidates alike discover the ideal match.