Exeecutive Personal Assistant

| New York, NY, United States

Posted Date 3/25/2024


Busy principal involved in entertainment, business ventures and internationally recognized non-profit organization seeks an experienced, responsible Executive Personal Assistant to provide administrative and personal support from principal’s Upper East Side residence and from the candidate’s own home (approximately 50/50 hybrid).  The ideal candidate is a critical thinker, a self-starter with business savvy and highly organized.  Must be extremely reliable, discreet, and flexible.

General Responsibilities (including, but not limited to):

  • Utilize Apple Calendar and Outlook for heavy calendar management.
  • Schedule/coordinate Zoom meetings, calls, in-person meetings and interviews.
  • Manage substantial volume of emails, responding in a timely fashion.
  • Liaison and coordinate with business management team, agents, business/non-profit partners, PR team, and social media team, among others.
  • Reconcile credit card statements with receipts and categorize expenditures for business managers
  • Assist when needed with very competent house manager with scheduling of and managing staff, and supervising vendors. Manage household projects from beginning through completion.
  • Book travel, including commercial and private flights, greeters, hotels, and ground transportation.
  • Make various personal appointments.
  • Make restaurant reservations and purchase entertainment tickets.
  • Coordinate small video shoots, including DP, support crew and glam.
  • Assist with their party planner of many years when needed to help coordinate parties, special events and handle special projects. He does most of the staffing for parties and events.
  • Manage master list of birthdays and anniversaries ( best to go over this list with principal 2 weeks out for gifts to be on time to various cities) and purchase gifts/flowers for birthdays, anniversaries and holidays, including Christmas.
  • Make online and in-person purchases for principal and manage returns.
  • Trouble shoot computers, iPhone, other tech and AV system, working with their AV technician as needed.
  • Run personal errands and perform other duties as needed.
  • Maintain clear and consistent communication with principal and keep them informed and keyed in.
  • Be a team player. This couple has many resources to use that are helpful in getting things done.


  • Minimum of a bachelor’s degree required.
  • 5+ years of similar experience supporting a busy individual.
  • Excellent verifiable references from both current and previous employers.
  • Outstanding organizational and communication skills, both written and verbal, with dedication to responsibilities; above and beyond attitude.
  • Poised and professional in both mindset and manor; use of utmost discretion always.
  • Smart, humble, and high EQ, providing gracious support.
  • Computer savvy with proficiency in Microsoft Office and Mac devices.
  • Local with an understanding of NYC.
  • Legally able to work within the United States.
  • Must be Covid Vaccinated.


Full-time position, Monday through Friday, 10:00am to 6:00pm, with some flexibility required.


Compensation commensurate with experience, $90,000 - $125,000 with PTO and health insurance benefits.


Job Type
Job Categories
Executive Assistant | Personal Assistant
$90,000 - $125,000
Housing Type

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