Position: Executive Personal Assistant to Female Philanthropist Location: Manhattan, NY

Employment Type: Full-Time April 2025

Overview:

This is a rare and rewarding opportunity to serve as the Executive Personal Assistant to a dynamic and accomplished female philanthropist based in Manhattan. This multifaceted role requires a polished, proactive, and emotionally intelligent individual to provide comprehensive logistical and strategic support, helping the principal optimize her time, energy, and resources across a wide spectrum of personal, professional, and philanthropic initiatives.

Position Summary:

The ideal candidate is a sharp, detail-oriented, and upbeat professional who thrives in a high-touch, fast-paced environment. This role requires exceptional communication skills, sound judgment, and a high degree of discretion. Responsibilities range from managing a busy calendar and coordinating household operations to overseeing family-related matters and serving as a trusted right hand and liaison across all aspects of a principal's life.

You will be critical in keeping day-to-day life running smoothly while contributing to long-term planning and meaningful causes.

Key Responsibilities:

• Provide strategic and logistical support to the principal in all areas of her personal and professional life
• Manage and coordinate complex calendars, appointments, and travel arrangements (domestic and international)
• Oversee household operations, including management of staff, vendors, and maintenance schedules
• Assist with family logistics, including scheduling, communication, and support for older children as needed
• Liaise with philanthropic partners, board members, and key contacts with professionalism and discretion
• Handle personal errands, gift sourcing, event planning, and project-based assignments
• Maintain systems for filing, contact management, and household documentation
• Monitor and manage priorities, ensuring nothing falls through the cracks
• Draft, edit, and proofread correspondence and communications
• Serve as a gatekeeper and facilitator to principal’s time and energy

Key Qualifications:

• Superior verbal and written communication skills; able to express ideas with clarity, diplomacy, and confidence
• Detail-oriented with strong organizational and project management abilities
• Independent and self-directed; able to manage time and responsibilities without close supervision
• Skilled in prioritizing and juggling multiple tasks with efficiency and accuracy
• Proactive, solution-oriented mindset with excellent problem-solving skills
• Positive, high-energy presence with a can-do attitude and a passion for excellence
• Flexible and adaptable in handling shifting priorities or unexpected needs
• Tech-savvy; proficient in Google Workspace, Microsoft Office Suite, and digital tools for task management
• Absolute discretion in handling sensitive and confidential information
• Prior experience supporting a high-profile individual or family strongly preferred

Compensation & Benefits:

$50 per hour. X 30 hours per week