Executive Assistant – Private Family
Position: Executive Assistant
Location: Utah
Schedule: Full-Time, 40 Hours per Week
Compensation: Competitive salary based on experience will relocate
A private family is seeking a highly skilled Executive Assistant with a strong background in finance and human resources to support the household’s administrative, financial, and personnel operations. This role requires a highly organized and detail-oriented professional who can manage financial transactions, oversee HR-related functions, and provide high-level administrative support to the principals.
Financial & Administrative Management
• Manage and oversee household budgets, track expenses, and provide financial reporting.
• Handle bill payments, vendor invoices, and reimbursements.
• Assist with tax preparation, including working with accountants to organize records.
• Process payroll for household staff and ensure compliance with relevant regulations.
• Maintain financial documentation, contracts, and confidential records.
Human Resources & Staff Coordination
• Serve as the primary HR liaison for household staff, handling onboarding, contracts, and benefits administration.
• Track PTO, sick days, and payroll processing for all employees.
• Ensure compliance with employment laws and best practices.
• Act as a point of contact for employee concerns, conflict resolution, and performance management.
• Coordinate staff training, development, and performance evaluations.
Executive & Household Support
• Provide calendar management, scheduling, and correspondence support for the principals.
• Coordinate personal and business travel, including itineraries and logistics.
• Assist with event planning and special projects as needed.
• Manage household inventories, vendor relationships, and service contracts.
• Maintain discretion and confidentiality in handling sensitive information.
Key Qualifications:
• Bachelor’s degree in Business Administration, Finance, Human Resources, or a related field preferred.
• 5+ years of experience as an Executive Assistant, HR Coordinator, or similar role, preferably in a private household or high-net-worth environment.
• Strong understanding of finance, payroll processing, and HR best practices.
• High level of discretion, professionalism, and ability to handle confidential matters.
• Excellent organizational and multitasking skills with keen attention to detail.
• Proficiency in Microsoft Office Suite, QuickBooks (or similar financial software), and HR management systems.
• Ability to adapt to a dynamic environment and problem-solve proactively.
Additional Information:
• Must be flexible with occasional after-hours support as needed.
• A background check and references will be required.
• Travel may be required on occasion.
This is an excellent opportunity for a highly motivated and detail-oriented individual to play a key role in managing the financial, HR, and executive functions of a well-run private household.