Executive Personal Assistant for 6 month assignment

Executive Personal Assistant for 6 month assignment or possibly longer 

Los Angeles candidates only!

We are seeking an exceptionally organized and resourceful Executive Personal Assistant to support a dynamic and creative individual. The ideal candidate will possess a blend of professionalism, discretion, and creativity, ensuring the smooth management of all personal affairs under the guidance of the Principals Head of Estate and Lifestyle.  This role requires flexibility, a proactive mindset, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

• Support:
• Manage daily calendar schedule, appointments, and travel arrangements.
• Assist with event planning and coordination, including social gatherings and business meetings.
• Handle confidential and sensitive information with utmost discretion.
• Manage Executive Protection scheduling, staffing and travel arrangements
• Administrative Tasks:
• Organize and manage email correspondence, phone calls, and mail.
• Prepare reports, presentations, and other documents as needed.
• Maintain accurate digital records and filing systems.
• Conduct research and provide summaries on various topics.
• Vendor Management:
• Assist in the coordination and execution of creative projects, initiatives and gifting.
• Assisting with oversight between household staff and runner support on daily basis
• Coordinating in regular scheduled vendor visits, appointments and client relationship 
• Travel Coordination:
• Support in organizing domestic and international travel, including accommodations, itineraries, and transportation.
• Liaison between flight executive protection team, support staff and principal 
• Guest management 
• Concierge / advance travel when needed for the principal 
• Communication:
• Act as a liaison between the principal and the Head of Estate and Lifestyle  and various vendors and business associates.
• Ensure professional and effective written and verbal communication channels are maintained.

Qualifications:

• Proven experience as a personal assistant, executive assistant, or similar role supporting high net worth individuals.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High-level proficiency with G Suite (Google Workspace) applications.
• Proficiency in Nines system
• Familiarity with processional organization.
• Flexible schedule and availability to travel, both domestic and international, as needed - valid driver's license and passport 
• Exceptional notetaking 
• Familiarity with accepting and sending Voicenotes / Audiofiles 

Personal Attributes:

• Proven experience as a personal assistant, executive assistant, or similar role supporting high net worth individuals.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to work independently and prioritize effectively in a fast-paced environment.
• Familiarity with creative, lifestyle industries and an appreciation for the arts is a plus.
• Flexible schedule and availability to travel as needed.
• Adaptable and able to handle unexpected changes and challenges.
• Professional demeanor.