EXECUTIVE / PERSONAL ASSISTANT, CORAL GABLES, FL (33156)

EXECUTIVE / PERSONAL ASSISTANT, CORAL GABLES, FL (33156)

We are seeking an ambitious and highly capable Executive - Personal Assistant to support a HNW couple in Coral Gables. This is a dynamic, multifaceted role and is a unique opportunity to work in a fast-paced, high-touch environment where you will oversee a wide range of responsibilities spanning EA support (think "C-Suite level"), estate management, event coordination, family travel planning iwth extensive travel itineraries and research, Personal Assisting and more.

As the E/PA, you will serve as a trusted right hand, responsible for managing the household’s operations and ensuring seamless coordination across all personal and domestic matters. This is a no job too small type of position, please be flexible with your support as you may be asked to pick up dry cleaning or help with the dogs. 

Local South Florida candidates only, no relocation. Bachelor’s Degree required.

RESPONSIBILITIES

Estate Management

• Overseeing the management and organization of the couple's home, including property maintenance, vendor management and coordination

Private Financial and Administrative Oversight

• Handling administrative aspects of household finances, including maintaining records, reviewing invoices, and ensuring the smooth handling of household and personal accounts

Household Staff Oversight

• Managing household staff, ensuring roles and responsibilities are executed efficiently while maintaining a well-organized and harmonious environment

Family Travel

• Planning, reseraching, and coordinating family travel arrangements, including complex and often very detailed itineraries, reservations, and logistics
• Ensuring that all travel needs are met efficiently and comfortably

Event Coordination

• Planning and coordinating events of all sizes, from intimate family dinners on-site to large functions requiring coordination with event planners and vendors
• Some events will require on-site execution

Confidentiality

• Acting as a trusted partner, managing high-level personal affairs, handling sensitive information with the utmost discretion and maintaining a high level of confidentiality

REQUIREMENTS

• 5-10 YEARS of prior experience in private households or luxury setting as a Senior Executive Assistant, Personal Assistant, Director of Estate Director or Chief of Staff in a high-level corporate, family or private office setting is preferred
• A bachelor’s degree is required
• Experience managing complex schedules, high-level correspondence, and multi-faceted responsibilities in a fast-paced environment is expected
• The ability to anticipate and address issues as they arise, finding effective solutions in a timely manner
• Strong written and verbal communication skills, with the ability to interact professionally with a wide range of individuals
• Self-motivated, dependable and committed to producing high-quality results with a roll-up-your-sleeves mentality
• Demonstrated integrity and the ability to handle confidential information with discretion

Location: Coral Gables, FL (33156), on-site

Schedule: 40 hours/week, on site, at the residence. Flexible schedule with the ability to respond to urgent matters and assist with events outside normal business hours.

Compensation: $125k/year - $160k/year 

Employment is contingent upon passing a background check and ability to verify professional references