The Founder & CEO of a recognized Top Workplace in downtown Milwaukee is seeking an experienced and high-level Executive Assistant to manage a wide range of administrative needs and logistics. This position will report the Director of Administration & Communication and will function as the Founder/CEO’s right hand. This role will be a strong fit for a professional who seeks an environment that is fast-paced and creative and embraces the role of a classic and experienced Executive Assistant.
Responsibilities:
- 360-degree administrative management for the office of the Founder/CEO including executing proactive steps to support the daily priorities and strategic goals.
- Manage and respond to emails with a high level of organization, urgency, and attention to detail.
- Draft, review and respond to emails on behalf of the Founder/CEO, ensuring timely and accurate communication.
- Manage business and personal calendars, including scheduling and follow-ups to create a detailed “end of day” recap report.
- Participate in daily internal meetings, record key notes, action items and prepare briefing notes ahead of meetings.
- Project manages ongoing initiatives and maintains organized systems for confidential information.
- Plan and coordinate domestic and international travel, including flights, hotel accommodations, and ground transportation. Prepare itineraries and reconcile expenses.
- Plan and coordinate social professional and civic events.
Qualifications:
- Previous experience in a similar position with outstanding verifiable references.
- High degree of professional maturity with the utmost understanding that the utmost confidentiality and discretion are essential.
- Strong work ethic and enthusiastic attitude who can work autonomously and as a collaborative, thoughtful team player.
- Excellent communication and interpersonal skills, with the ability to communicate effectively and readily across all levels.
- Adaptable to change, have high initiative and are willing to do whatever it takes to ensure the Founder/CEO’s day runs smoothly.
- Proven problem-solving capabilities and a proactive and resourceful mindset.
- Strong written and verbal communication skills.
- Proficiency in office technology platforms (e.g., Microsoft Outlook, Word, Excel, etc.), quick to learn new systems.
Schedule:
A full-time, Monday through Friday workweek in the office from 8:30 am to 5:00 pm, with the flexibility to work additional hours. Immediate interviews available. Flexible start date.
Compensation:
Compensation from $75,000-$100,000 annually depending on experience, plus a discretionary bonus, corporate benefits and parking provided.
To Apply:
Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted, and immediate interviews are available.
Our Story:
Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates, as well as we know our clients, so we can make lasting, long-term placements.
Note: Due to the high volume of applicants received by Mahler Private Staffing, we are unable to respond to each application individually. We will contact applicants directly if they are selected to move forward. There are no fees for applicants.