Executive Personal Assistant - Northern San Diego, CA

Executive Personal Assistant - Northern San Diego, CA


Our lovely principals are seeking a highly organized and detail-oriented Executive Personal Assistant to support a private residential family office in North County, California.  We are looking for someone special, to provide comprehensive administrative support, including managing schedules, assisting with paperwork, and overseeing daily operational needs. The ideal candidate will demonstrate discretion, agility, and the ability to anticipate and respond to evolving priorities in a dynamic, fast-paced environment.

Main Duties:

• Organize, review, and process administrative paperwork.
• Maintain organized records and filing systems (both digital and physical).
• Manage calendars, appointments, meetings, and domestic travel logistics.
• Draft, proofread, and respond to correspondence including emails and letters.
• Prepare presentations, reports, and materials for meetings or events.
• Track expenses, manage reconciliations, and process invoices accurately and confidentially.
• Conduct research and compile data to support decision-making.
• Coordinate with vendors, service providers, and internal staff.
• Proactively identify and address operational needs.
• Support occasional domestic travel as needed to assist the principal or household operations.

Requirements:

• High School Diploma Req
• 5-7 years experience as an Executive Assistant or in a similar administrative support role Required
• Highly organized with strong attention to detail and follow-through.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and adept at managing digital files and systems.
• Exceptional written and verbal communication skills.
• Trusted with sensitive information; exercises sound judgment and discretion.
• Self-directed with a proactive and anticipatory mindset.
• Demonstrated ability to manage administrative workflows effectively.
• Familiarity with luxury goods, high-end service standards, or family office environments.
• Experience supporting both personal and professional aspects of a principal’s life.
• Exposure to payroll processes or payroll a plus
• Valid Drivers License Upon Hire Required
• 30% Domestic