Our client in Coral Gables, Miami, is searching for an exceptional House Manager to bring organization, leadership, and a personal touch to their 14,000 sq. ft. residence and outbuildings. This dynamic role focuses on keeping track of multiple parallel workstreams (indoor/outdoor maintenance, upgrades and renovations, managing housekeepers, a chef, a driver, and other household staff, overseeing vendors, managing expenses, bill pay and errands) to ensure the estate runs smoothly and efficiently. The candidate must be a digital native and master Microsoft Outlook, Monday.com and will be trained in other apps/software used for project management and expense/billing.
The ideal candidate is a natural leader with outstanding organizational skills and a proactive mindset, capable of anticipating the family’s needs and addressing them with precision and care. The Principal has an EA in office and a Family Assistant. This position touches strictly on the management of the household.
This is an exciting opportunity for a detail-oriented, adaptable professional who thrives on juggling multiple priorities, creating order, and supporting a well-run, vibrant household.
Skill Set
The ideal candidate will be:
- A proactive leader with excellent organizational and project management skills.
- Organized and detail-oriented, with a strong ability to multitask and prioritize.
- Emotionally intelligent and adept at managing relationships with staff, vendors, and principals.
- Tech-savvy, with a good understanding of household technology and Microsoft Office tools.
- Flexible, with the ability to adapt to changing schedules and needs.
- Willing to listen to feedback and implement feedback accordingly.
Key Responsibilities
- Manage property maintenance and address any issues promptly, including basic troubleshooting or hiring vendors as needed.
- Coordinate with Architects for internal and external house renovations
- Candidates must be comfortable with delivering monthly budget updates to the Family Office Controller and delivering the annual budget for the household.
- Provide the principal/team with a daily status update.
- Oversee and coordinate the household team, ensuring tasks are completed to the family’s standards.
- Manage vendors and service providers, including scheduling and quality control.
- Maintain and update household manuals, inventories, and records.
- Supervise and execute indoor/outdoor maintenance, ensuring timelines and expectations are met.
- Provide personal assistance to the principals, including running errands, managing household schedules, and handling requests.
- Assist with occasional event planning and execution, including overseeing holiday preparations, decorations, and gift logistics.
- Oversee wardrobe management, including organizing, coordinating alterations, and ensuring the proper care of fine clothing.
- Coordinate household purchases and supplies, including groceries, toiletries, and other essentials.
Job Requirements
- Minimum of five years’ experience in a similar role with substantial longevity in past positions.
- Experience managing budgeting and expense reporting.
- Experience managing domestic staff and vendors.
- Fluent in Spanish and English.
- Tech-savvy and proficient with Microsoft Office and household technology.
- Valid driver’s license with a clean driving record.
- Physically fit, able to perform hands-on tasks when necessary.
- Must be fully vaccinated for flu on an annual basis.
- Must pass a background investigation, including social media risk evaluation.
- Comfortable working occasional weekends or holidays as needed.
- Loves dogs and enjoys working in a pet-friendly environment.
Compensation & Benefits
- $130,000++ per year | DOE (base + bonus) – note, the compensation is open based on experience
- Healthcare plan
- 15 paid vacation days
- Paid sick days
- Paid holidays
- Yearly wage review
- 401k Plan
DM Estate Staffing is a domestic staffing firm based in Silicon Valley, California. We place highly skilled Private Service Professionals with private clients and family offices. While our roots are in Silicon Valley, our reach is nationwide, encompassing key markets such as Aspen, Austin, Los Angeles, Miami, New York City, Palm Beach, Silicon Valley, and Washington, DC.
You may know us as Domestic | Match and Private Chef | Match. After 12 years of expansion, we’ve evolved into the top choice for domestic staffing services. As our journey has unfolded, we’ve expanded beyond the constraints of our original brand, spreading our reach to encompass a broad spectrum of roles within the private estate and family office sectors.
What Makes Us Unique
Drawing upon over 70 years of collective expertise in private service, luxury hospitality, and yachting, DM Estate Staffing’s team boasts a deep understanding of the intimate relationship between private employers and their household staff. Our team’s personal experience in these roles fuels our continued passion and commitment to our recruitment efforts today. We approach our work with zeal and are dedicated to ensuring that clients and candidates alike discover the ideal match.
Please visit our Job Board to see our current openings!