A private client in Coconut Grove, Miami, is seeking a highly organized and professional bilingual English | Spanish House Manager | Personal Assistant to provide seamless support across household, personal, and administrative tasks. Responsibilities include coordinating calendars, managing travel logistics, scheduling appointments, processing expense reports, preparing bills for payment, organizing documents across platforms, overseeing office administration, managing vendor relationships, and occasionally driving the principals to appointments and conducting errands.
The ideal candidate will excel in organization and administration, demonstrate a professional and polished presence, and bring the flexibility to adapt to diverse needs. This position involves working between the client’s residence and a nearby corporate office, blending professional and personal support. The client seeks someone with a warm, approachable demeanor who takes a proactive, executive-minded approach to their role.
Please note: this position is open only to candidates based in Miami, ideally those with a long-established residency in the area.
Primary Responsibilities:
- Work in-person, five days per week – either in the residence or the family office
- Manage the client’s calendar, coordinating schedules with various parties, including medical offices, family members, and guests
- Handle personal office administrative tasks for the client
- Organize and maintain digital files, emails, and documents across multiple platforms
- Coordinate domestic and international travel arrangements including detailed itineraries
- Process expense reports and prepare bills for payment
- Coordinate with family office staff and external service providers
- Manage home maintenance requests and coordinate with service providers
- Facilitate family communication and coordination
- Assist with organization of social events and guest visits
- Coordinate medical appointments and related logistics
- Organize and maintain important documents and records
- Assist with technology needs including Zoom setup and basic technical support
- Provide transportation assistance as requested and run errands
- Manage correspondence and communication with extended family and friends as requested
- Driving the clients to and from appointments, errands, etc.
- Walking the family’s grand dog when requested.
Required Qualifications:
- 3-5 years of house manager and/or personal assistant experience – note, we are not looking for candidates with 10+ years of experience (this is a junior level role)
- Must be fluent in Spanish
- Must be local to Miami and have a firm knowledge of the area
- Meticulous organizational and time management skills
- Professional demeanor and exceptional communication abilities
- Proven experience with calendar and email management
- Strong attention to detail and ability to maintain confidentiality
- Flexibility to work outside of normal office hours, especially when the clients are traveling or during busier periods in the home
- Valid driver's license with impeccable driving record
- Impeccable professional references
- Must be Covid-19 vaccinated
- Must be comfortable around dogs as occasional pet care will be requested
Compensation and Benefits:
- Competitive base salary of up to $120,000+ (includes bonus)
- Comprehensive benefits package including PTO, health/dental insurance, paid holidays, and paid sick days
DM Estate Staffing is a domestic staffing firm based in Silicon Valley, California. We place highly skilled Private Service Professionals with private clients and family offices. While our roots are in Silicon Valley, our reach is nationwide, encompassing key markets such as Aspen, Austin, Los Angeles, Miami, New York City, Palm Beach, Silicon Valley, and Washington, DC.
You may know us as Domestic | Match and Private Chef | Match. After 12 years of expansion, we’ve evolved into the top choice for domestic staffing services. As our journey has unfolded, we’ve expanded beyond the constraints of our original brand, spreading our reach to encompass a broad spectrum of roles within the private estate and family office sectors.
What Makes Us Unique
Drawing upon over 70 years of collective expertise in private service, luxury hospitality, and yachting, DM Estate Staffing’s team boasts a deep understanding of the intimate relationship between private employers and their household staff. Our team’s personal experience in these roles fuels our continued passion and commitment to our recruitment efforts today. We approach our work with zeal and are dedicated to ensuring that clients and candidates alike discover the ideal match.
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