**This job is only accepting local candidates!! Must be based in NYC.**
We are helpjng the coolest client find an amazing personal assistant based out of NYC. She is a model and TikTok star and is looking for a rockstar personal assistant who loves makeup and fashion! You should be incredibly tech saavy, hyper organized, have very professional boundaries, know how to blend into a room, be forward thinking, creative, have great ideas, excellent communicator and be excited to help a super cool boss lady!! This job is primarily M-F, 9-6. This role will be hybrid. Some weeks you will be needed every day at her home, other times she might ask you to work from a remote location. We are looking for a true team player – you are okay to do her laundry, clean makeup brushes, tidy up her home, run errands, help collaborate on an idea with her, walk her dogs, travel with her to fashion week, grab her meals…the list goes on!!!
Here is a sample of what a morning could look like and a more detailed job description:
Day to Day schedule 9am-6pm
Morning: ? touch base with client on all group chats and any outstanding things that need to be completed ? inform her on what she needs to get done for the day work wise and go over any briefs for content that needs to be shot ? set up any product on makeup vanity that is needed for content filming ? then check makeup room and closet to see if there is any tidying up or organization to be done before client starts filming in her makeup room ? brainstorm content ideas for tiktok and instagram ? create a moodboard if any content being shot for ig that week ? Research source: Photographer and videographer recommendations and maintain a directory ? handle any returns with stylist if there were any events client attended that week ? plan ahead for her schedule : booking hair, glam, dog sitter, etc. ? Manage personal schedule and appointments as well as schedule with management team and communicate availabilities for calls, meetings, events, shoots, interviews, etc ? keep eyes on any emails that you are ccd on for client’s content schedule ? keep track of any packages products being sent for brand campaigns ? Respond to all daily communication on text and emails, or flag for client’s attention to respond personally
Qualifications Skills:
• Strong communication and interpersonal skills.
• Proficient in technological computer skills for scheduling, communication, etc.
• Time flexibility – sometimes will include irregular hours, weekends and evenings, PA schedule is dependent on the individual’s personal schedule.
• Excellent organizational and time management skills.
• Attention to detail.
• Ability to think fast
• Liaising with representation team (pr team, management team, agents, etc)
• Helping execute projects (i.e social media endorsements)
• Summarize and relay brand’s creative needs
• Assist with brand deal execution and work with larger management team to ensure all deliverables are good to go ahead of content going live
• Scheduling and maintaining work and non-work-related calendar of all events appointments (doctors, dinner reservations, etc.)
• Maintain schedule for all organic and paid social media posts
• will be needed for travel to and from events
• Booking hair and makeup
• Errand running
• Executing travel plans and special events with management team
• Restocking household or personal items
• Unboxing packages and gifting
If this sounds like your dream job, send us your resume!