Full-Time Estate Manager | Bay Area Peninsula, CA

A Peninsula-based family seeks an exceptional, long-term estate manager to oversee their primary residence, secondary properties, and related projects with unparalleled professionalism and a hands-on approach. This role requires a proactive, self-reliant leader who can maintain a hotel-like standard across all properties, anticipate needs, and execute complex projects with precision. The ideal candidate will be technically savvy, capable of performing minor repairs and maintenance, and either knowledgeable or eager to learn about advanced home systems (e.g., HVAC, pool, solar thermal/electric, audio/visual, home automation, locks, alarms). No job is beneath them, and they must minimize reliance on vendors for small tasks, handling issues directly whenever possible.

The position is hybrid, with a minimum on-site presence of multiple days per week, often requiring full-day attendance. Some weeks may necessitate being on-site 5 days a week, depending on vendor schedules, property needs, or Principals’ directives. The Estate Manager must reside within 20–25 minutes of Woodside, CA, and be able to drive to the property at a moment’s notice. The general schedule will be Monday through Friday from 8 AM to 5 PM  with flexibility to work later hours, weekends, or be on-call if requested.

The Estate Manager will ensure the primary residence and other properties are always in pristine condition through weekly inspections, work with other household staff and vendors, and oversee remodels, new builds, and rental operations. They will also occasionally assist with event planning and support property acquisition efforts. Absolute discretion is paramount to this role. The ideal candidate must have impeccable judgment and a commitment to safeguarding the family’s privacy and reputation.

The family values transparency, responsiveness, and a hands-on approach. The Estate Manager must embody these qualities, providing real-time communication, anticipating challenges, and driving projects to successful completion. Local candidates only.

• Household Management: Maintain the primary residence at a luxury hotel standard, ensuring comfort, cleanliness, and functionality. Conduct weekly walk-throughs using a detailed checklist to identify and address issues (e.g., landscaping health, wall blemishes, lock functionality, speaker/TV performance). Personally perform minor repairs and minimize vendor use for small tasks. Develop expertise in home systems (HVAC, pool, solar, automation, etc.). Hire, supervise, and coordinate household staff (housekeeping, pool, landscaping) and vendors, ensuring seamless operations.

• No job is too big or too small
• Ego-free and service-minded
• Commitment to personally handling small tasks to minimize vendor reliance, with a proactive, do-it-yourself mindset.
• Commitment to on-site presence multiple days per week, often for full days, with the expectation of 5 days per week on-site during periods of high activity (e.g., vendor oversight, events, or construction).
• Proactive, solutions-oriented mindset with exceptional foresight to anticipate and prevent challenges.
• Strong project management skills, with the ability to juggle multiple priorities and projects in a dynamic environment.
• Excellent communication skills, with real-time responsiveness and a calm, courteous demeanor when interacting with Principals, staff, and vendors.
• Experience in construction management, including selecting and overseeing general contractors, is highly desirable.
• Knowledge of local Bay Area vendors and service providers is a plus.
• Flexibility to adapt and pivot as needed, with a strong sense of urgency when required.
• Willingness to travel to other properties (1–2 times per year) to ensure consistent standards.
• Absolute discretion and professionalism in handling sensitive matters.
• Ability to read the room
• Respectful of boundaries

• Minimum of 5+ years of experience in estate management, luxury property management, or residential operations
• Proven track record of managing staff, vendors, and contractors
• Strong hands-on ability to perform minor repairs and technical aptitude to learn and manage complex home systems (e.g., HVAC, solar, automation).
• Reside within 20–25 minutes of Woodside, CA, with the ability to drive to the property at a moment’s notice.
• Availability from 8 AM to 5 PM daily, with flexibility to work evenings, weekends, or be on-call as needed for urgent situations or project demands.
• Valid driver's license and clean driving record
• Ability to travel
• Legal to work in the U.S.

The family is offering a competitive compensation package based on experience.