A family of four, in Houston, TX, needs to hire a highly experienced Estate Manager/Executive Assistant who can take charge of the management of their 5 properties in Texas, Florida, Montana and the Bahamas. Responsibilities include: upkeep and maintenance of the homes, including travel between the homes for onsite inspections, handing of all security systems, supervision of service providers, scheduling and overseeing repairs, management of staff as needed, seasonal maintenance of the grounds, online research for and procurement of necessary supplies, coordination of maintenance operations with the principals and family office, sourcing/screening of outside vendors and submitting cost evaluations, keeping track of inventory, creating spreadsheets, and submitting receipts for credit card reconciliations and invoices for approval and maintenance of the vehicles. Additional administrative responsibilities will be: executing payments for all property vendors, staff, insurance companies, and any other payments as needed, ensuring that the payments are tracked properly for each property, creating the schedules for household staff & managing the family calendar, and assisting with travel arrangements and event planning. Experience with QuickBooks is helpful but not necessary. The ideal candidate should have many years of relevant experience, as well as flexibility to operate between multiple properties. Excellent communication and interpersonal skills are a must. The schedule is: Monday-Friday, 40-50 hours as required. Salary range: $180-220k and benefits. Immediate start.
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