A San Francisco-based family is looking for a sharp and highly detail-oriented Personal Assistant to join their team. You will always bring a proactive, problem-solving approach to the job, by establishing systems and processes to maximize productivity. From ever-changing travel to vendor management and day-to-day tasks, you'll have a knack for juggling multiple responsibilities with ease, always bringing calm in the eyes of a storm. The successful candidate will be reliable, with prior experience managing staff, vendors and household repairs. This is an incredible opportunity for a candidate that is looking for a long term position with lots of growth potential.
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Work in lockstep with Principal(s), including weekly meeting, to ensure that all tasks and projects are handled in timely and effective manager
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Order household items (supplies, groceries) and maintain inventory to ensure supplies are always available
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Coordinate heavy domestic and international travel for family and friends (including commercial/private aviation, lodging, transportation, activities)
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Collaborate with household staff to ensure seamless service and support of family (chef, housekeepers, nannies, etc)
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Book personal appointments for family members (confirm and reschedule as needed)
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Develop effective systems and processes to streamline tasks and household management
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Coordinate events independently and with vendors to successfully execute large and small scale events
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Act as the main point of contact between family members and vendors, fostering a positive and productive environment
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Work with the property manager of non-primary residence to ensure that the residence is maintained to principals’ preferences and always ready for family use
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Maintain vehicles - handle repairs, gas, detailing
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Manage gifting for friends and family members, bringing creative and
thoughtful ideas
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Provide as needed financial support - expenses, bill payment, invoice
processing, etc
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Oversees additional ad hoc special projects
QUALIFICATIONS