Private Property Manager
Our client is a dynamic and growing family-owned estate management company overseeing a portfolio of properties in the beautiful Bay Area. Their residences range from urban homes to coastal retreats, each with its unique charm and features. Our client is seeking an experienced and hands-on Private Property Assistant | Property Care Specialist to join their team and ensure the seamless operation and maintenance of multiple properties.
The target candidate for this special opportunity lives within a commutable distance of Palo Alto, California, has 3-5 years of private property management experience, is a self-starter, and has a warm and friendly personality.
The hired candidate will report to the Director of Properties and principals.
- Monday-Friday: must be flexible to accommodate after-hours emergencies (which are said to be quite rare)—occasional weekends.
- 8:30 am – 5pm, but flexibility is key
- Local candidates only. Please know this position will be take you to SF, Palo Alto, Woodside..
Responsibilities:
- Interact with property owners in a professional and approachable manner.
- Conduct weekly walk-throughs and house checks, assessing the cleanliness and functionality of all interior spaces.
- Perform weekly inspections of the exterior of all buildings.
- Demonstrate a keen eye for detail in all aspects of property care.
- Complete a monthly inventory of all household needs.
- Update inventory and house checks as needed.
- Use and update household manuals regularly.
- Maintain detailed vendor notes, including who/when/what/why information.
- Keep the manager informed of all client communications, needs, or changes.
- Be hands-on and open to various tasks (cleaning spills, moving furniture, disposing of dead mice, etc.)
- Lift up to 40 lbs and be willing to access roofs, attic areas, basements, etc..
- Have a basic understanding of property features, including solar and pool operations, HVAC, and smart home technology.
- Regularly inspect and ensure the proper functioning of all property systems.
- Perform and/or arrange for preventative maintenance.
- Being handy and having familiarity with construction terms is a big plus.
- Coordinate and manage repairs, building, and landscaping work performed by vendors.
- Work with vendors in a warm and friendly manner while knowing when to question or push back.
- Open to driving to all Bay Area properties, occasionally on short notice.
- Regularly visit coastal property and assist in managing all aspects, including repairs and contractors.
- Ensure residences are event-ready and assist with set up/breakdown as needed.
- Read people effectively, knowing when to be chatty versus professional/concise.
- Coordinate with the manager to ensure best practices are followed.
- Manage calendar updates, emails, and texts efficiently.
- Work closely with the Family Office on special projects and administrative duties.
Requirements:
- Proven experience in private property management or a similar private service role.
- Excellent communication and organizational skills.
- Ability to adapt to a dynamic work environment.
- Valid driver's license, good driving record, and reliable transportation.
- The candidate must sign an NDA and pass a rigorous background check.
- Must be fully vaccinated for COVID.
- Must be a non-smoker/vaper!
- Must love dogs!
Compensation:
- Up to $125K, DOE
- Medical | dental | vision
- 401K: after 90 days
- Minimum 10 paid vacation days
- Paid sick days | holidays
- Annual wage review
- Mileage reimbursement
DM Estate Staffing is a domestic staffing firm based in Silicon Valley, California. We place highly skilled Private Service Professionals with private clients and family offices. While our roots are in Silicon Valley, our reach is nationwide, encompassing key markets such as Aspen, Austin, Los Angeles, Miami, New York City, Palm Beach, Silicon Valley, and Washington, DC.
You may know us as Domestic | Match and Private Chef | Match. After 12 years of expansion, we’ve evolved into the top choice for domestic staffing services. As our journey has unfolded, we’ve expanded beyond the constraints of our original brand, spreading our reach to encompass a broad spectrum of roles within the private estate and family office sectors.
What Makes Us Unique
Drawing upon over 70 years of collective expertise in private service, luxury hospitality, and yachting, DM Estate Staffing’s team boasts a deep understanding of the intimate relationship between private employers and their household staff. Our team’s personal experience in these roles fuels our continued passion and commitment to our recruitment efforts today. We approach our work with zeal and are dedicated to ensuring that clients and candidates alike discover the ideal match.
Please visit our Job Board to see our current openings!