The Role
A prominent Family Office is seeking a dedicated and versatile House Manager/Personal Assistant for a temp-to-perm role based in Montauk. This position will support the principal—an individual active in asset management, fashion, and film in the New York area—and the broader family office team in the day-to-day management and care of the property.
The role is set to begin immediately as a seasonal position for the summer, with the potential to transition into a permanent opportunity at the end of the summer season.
Ideal candidates will bring several years of relevant experience and a flexible, can-do attitude, particularly during the demanding summer months. A willingness to work outside traditional business hours is essential. The successful applicant will be highly organized, proactive, and personable, with a strong interest in the “lifestyle”. They should be comfortable handling a wide range of responsibilities with a hands-on, solutions-oriented approach, always aiming to ensure the smooth and seamless operation of the principal’s household and personal affairs.
Job Title: Full-Time Temp-to-Perm House Manager/ Personal Assistant (Montauk-Based)
Reporting to: Principal (and the Chief of Staff when needed)
Location: Montauk, NY (on-site in summer, flexible in winter)
Travel: Limited (local errands and vendor meetings)
Hours:
Summer (May–September): Full-time, approx. 6 days a week, 10 - 12 hours days, with flexibility on evenings and weekends based on events and guest needs
Winter (October–April): Hours as needed, minimum weekly check-ins, overseeing 3rd parties, ensuring all renovations projects are undertaken
Salary: mid-$100k’s DOE
Benefits: PTO (to be taken in off winter season only), full health, dental, vision
The Staff: Family Office (NYC based), housekeeper, property manager (external 3rd party), security, driver, boat/ yacht staff
Key Responsibilities
Summer: Active Season in Montauk (May–September)
Hands-on, unflappable, energetic support during the busy summer season
- Act as primary on-site point person for the principal, their guests, and extended family
- Oversee daily house operations including cleanliness, supplies, fresh flowers, and general guest readiness
- Liaise directly with the housekeeper to ensure high service standards and proper scheduling
- Liaise with other staff members to ensure smooth running and assist as needed
- Oversee 3rd party contractors for repairs, maintenance, and upkeep (most of this to be done during off season)
- Handle reservation requests, ensuring good relations with local restaurants and spaces
- Coordinate and assist with parties, gatherings, and weekend hosting, working closely with caterers, bartenders, florists, and other vendors
- Greet and support guests—anticipating needs, assisting with local reservations or activities, and maintaining a seamless, fun, and welcoming environment
- Become part of the service staff, pour wine, make small talk with guests, ensure great playlists are on etc.
- Handle personal errands for the principal and guests
- Track inventory for essentials, restock supplies, and maintain preferred product lists
- Maintain a log of all household activity, guest preferences, and vendor details for future reference
- Collaborate with any visiting staff, event teams, or outside support
Winter: Maintenance Season (October–April)
Less intense but consistent care and oversight of the property to ensure it remains in top shape:
- Conduct regular check-ins (remote and in-person, as needed) to monitor property condition
- Coordinate any off-season repairs, upgrades, or maintenance projects with the property manager
- Manage relationships with year-round service providers (landscaping, snow removal, pool, HVAC, etc.)
- Maintain and/ or digital records, vendor contacts, and household manuals/ SOPs
- Be on-call for any remote requests from the principal (rare but important)
Requirements & Qualities
- Legally able to work within the United States
- Must be based in or near Montauk, NY
- Excellent verbal and written communications skills
- Experience as a Personal Assistant, House Manager, and ideally within hospitality preferred
- Strong experience with event coordination, guest-facing roles, and vendor management
- Tech savvy (Google Workspace, task apps, texting/calendar updates on the fly)
- Valid driver’s license and personal vehicle preferred
- Excellent references required
- Comfortable being the go-to person in a social, fast-paced, service-driven home environment
- Professional - discreet, kind, organized, and quick to adapt
- Fun – keep the energy in the house light and easy going even when busy
- Independent - comfortable working solo, staying calm under pressure, and troubleshooting independently but knowing when to reach out to the wider NYC team for help
- Grounded - brings a calm, drama-free presence with strong judgment and emotional maturity