On-Site Coordinator (Administrative Superstar Needed!)

The On-Site Coordinator will be responsible for providing Administrative Support to the Director of Properties for a large family office. Help run the day to day aspects of a luxury high-rise condo in Mid-town new york.

3-5 Years of administrative experience, ideally in hospitality or private service, preferred.

Position Responsibilities to include: 

• Partnering with Director of Properties to coordinate the scheduling and prioritization of projects; work with internal team members and external vendors to ensure efficiency over assigned properties.
• Negotiatingvendor contracts to transport valuable art pieces within the United States and internationally.
• Oversees specialized project schedules and coordinates on-site contractors and vendors
• Provides support for special events and daily functions as required.
• Executes various shipping duties for clients and staff
• Provide office administration such as project organization, filing, package/mail distribution and procurement of supplies.

Some key skills and experience: 

• New York State Notary Public license required
• Exceptional interpersonal and communication skills; positive attitude
• Experience in administrative support; scheduling, general office procedures
• Keen attention to detail, honesty, adaptability, dependability, and a willingness to do hands-on work
• Possess a valid driver’s license with a good driving record

 Valued but not required skills and experience: 

• Knowledge of art collections, conservation and recordkeeping is preferred.
• Private estate/hotel/ hospitality/museum experience

View our full job description and APPLY HERE