Executive Personal and Family Assistant

EXECUTIVE PERSONAL ASSISTANT TO BUSY NYC FAMILY

The family lives in Manhattan, but candidates should have the ability to travel to the Hamptons as needed during the summer months.

Responsibilities include, but are not limited to:

• Make personal and professional travel arrangements and assist with pre-travel logistics (ex: drivers, hotels, restaurants, shows, etc.)
• Manage family calendar and schedule appointments (ex: doctors, etc.)
• Manage general personal errands (ex: drop off/pick up dry cleaning, preparing and shipping packages, etc.)
• Organize and coordinate household activities (ex: cleaning services, routine maintenance, various vendors, etc.)
• General home office support (ex: bill management, scan documents, retrieve and sort mail, manage contacts for annual holiday mailings, etc.)
• Basic grocery shopping, keeping kitchen stocked 
• Help with personal events and other service providers as appropriate
• Home organization support
• Accompany children to and from activities 
• Organize educational and social calendars for children
• On-call as needed! 24/7 mentality a must
• Help lead and manage household staff
   

Requirements:

• 5+ years of direct, relevant experience
• Proven track record as top tier personal assistant, staying three steps ahead at all times
• Outstanding organization and time management skills
• Excellent verbal and written communication skills 
• Natural instinct to hustle and accomplish tasks while maintaining a calm demeanor
• Ability to proactively and confidently make decisions with limited direction
• Adapts well to changing plans and priorities; comfortable dealing with ambiguity
• Works well independently with minimal guidance 
• Maintains strict confidentiality and appropriate handling of sensitive information
• Proficiency with PC & Apple products and a variety of software applications including Outlook, Word, Excel and PowerPoint; agile in learning new technologies
• Clean driving record and comfortable behind the wheel
• College degree