Executive/ Personal Assistant - Greenwich, CT

Executive Personal Assistant – UHNW Family Office
Location: Greenwich, CT
Salary Range: $120,000 – $150,000 per year (commensurate with experience)
Schedule: Full-time, in-person, with occasional evenings/weekends as needed

About the Role:
A prominent ultra-high-net-worth (UHNW) family based in Greenwich, CT is seeking a highly experienced and polished Executive Personal Assistant to support the principal and their family office with a wide range of personal, executive, and household-related tasks. This is a fast-paced, high-touch role requiring impeccable attention to detail, discretion, and a proactive mindset.

Key Responsibilities:

• Calendar & Scheduling: Manage complex and dynamic calendars for both personal and professional matters; schedule appointments, meetings, and events seamlessly

• Travel Coordination: Research, plan, and book extensive domestic and international travel (commercial and private), including flights, accommodations, transportation, and itinerary creation

• Household & Vendor Management: Liaise with household staff, vendors, contractors, and service providers to ensure smooth daily operations and maintenance of multiple properties

• Errands & Personal Tasks: Handle personal shopping, errands, gift sourcing, and special requests

• Event Planning: Assist in planning and coordinating private events, dinners, and gatherings

• Correspondence & Communication: Draft emails, manage calls and messages, and serve as gatekeeper to the principal when needed

• Family Support: Provide support with school, medical, and extracurricular logistics for children as needed

• Problem Solving: Anticipate needs, find creative solutions, and handle challenges calmly and efficiently

• Administrative Duties: File organization, digital document management, expense reports, and occasional light bookkeeping support

Ideal Candidate:

• Has 5–10+ years of experience supporting a high-net-worth or ultra-high-net-worth individual/family

• Exceptionally proactive, responsive, and detail-oriented

• Comfortable working in a highly confidential, discreet, and professional environment

• Able to adapt and react quickly to shifting needs and schedules

• Tech-savvy (Google Suite, Microsoft Office, travel booking platforms, etc.)

• Emotionally intelligent, intuitive, and self-sufficient

• Comfortable with occasional travel, evening, or weekend availability as needed

• Strong knowledge of Greenwich, NYC, and global travel logistics is a plus

Compensation & Perks:

• Competitive annual salary ($120,000 – $150,000)

• Paid time off and select holidays

• Opportunities for growth and long-term stability with a well-established family office

• Professional, respectful, and elegant working environment