PERSONAL ASSISTANT

Job Title: Personal Assistant

Overview:
A private, fast-paced family office is seeking a dedicated and experienced Personal Assistant for a long-term, full-time position based in New York. This is a hybrid role offering a dynamic blend of remote and on-site work supporting travel, events, and a variety of personal and administrative needs. The right candidate is sharp, grounded, and thrives in a behind-the-scenes support role. You’re someone who takes genuine pride in your work, communicates clearly, and works collaboratively within a tight-knit, respectful team. This is a wonderful opportunity for a career PA who finds fulfillment in the role and is looking for stability, growth, and meaningful contribution. 

***Local candidates only (New York)

Key Responsibilities:

TRAVEL MANAGEMENT

• Plan and manage complex private and commercial travel
• Prepare highly detailed itineraries, backup plans, and supporting documents
• Maintain organized folders, synced digital calendars, and travel timelines
• Coordinate with vendors and teams to ensure flawless execution
• Travel in advance to destinations, when needed, to ensure full preparedness

EVENT SUPPORT:

• Coordinate both casual and large-scale events 
• Source and manage logistics including venues, lodging, transportation, childcare, and security
• Develop run-of-show documents and oversee execution on-site, when needed

ADMINISTRATIVE & PERSONAL SUPPORT:

• Assist with calendar management, research, personal errands, and household-related tasks
• Use tools like Asana and Slack-style platforms for project coordination and team visibility,  including G suite (gmail, calendar, drive, docs, sheets)
• Communicate clearly and professionally across multiple platforms (Signal, WhatsApp, email, text)
• Maintain absolute discretion and confidentiality in all matters (you will sign an NDA)

WHO YOU ARE:

• Smart, resourceful, and quick-thinking under pressure
• Tech-savvy, highly organized, and committed to accuracy
• Takes direction well, follows through with precision and pride
• Warm, grounded, and emotionally intelligent with excellent communication skills
• Enjoys working behind the scenes in a collaborative, team-oriented environment
• Legal to work in the U.S. and holds a valid passport
• Flexible and willing to travel as needed domestically and internationally (maybe up to around 20% or so)
• Must have verifiable references + a clean background

WHAT WE’RE LOOKING FOR:

• Someone who loves the Personal Assistant role and is seeking longevity
• A true team player with integrity, accountability, and a service mindset
• A candidate who works well with a variety of personalities while maintaining boundaries
• Someone who seeks long-term career potential

SCHEDULE AND LOCATION:

• New York, NY (Manhattan)

• M-F, Hybrid (approximately 50% remote, 50% on site and as as needed)

• 24/7 mindset with flexibility to work after normal business hours as needed 

COMPENSATION & BENEFITS: 

• $120K - $150k range, DOE
• 100% employer-paid health benefits
• 10 PTO days, 8 sick days, standard holidays
• Bonus eligible
• Collaborative and appreciative work environment