ESTATE MANAGER

A dynamic Bay Area family is seeking an experienced Estate Manager to oversee their primary residence in San Francisco and a few nearby properties. This is a hands-on role for someone who thrives on creating structure, streamlining operations, and leading a household team with calm professionalism. The ideal candidate is detail-oriented, proactive, and takes pride in building systems that keep a home running seamlessly. You’ll manage staff, work closely with vendors, and oversee everything from daily logistics to long-term projects with precision and care. If you have a polished presence, strong leadership skills, and a natural ability to anticipate needs and create order behind the scenes, we’d love to connect with you.

***Must reside in San Francisco. No relocation. 

Position Details

Location:
Primary residence in San Francisco, CA with additional properties within a 50-mile radius. Occasional domestic and international travel may be required.

Schedule:
Full-time, with occasional evenings, weekends, and holidays based on the family's needs.

Compensation:

• $200-$250k annually DOE

• Comprehensive benefits package

• Mileage reimbursement at the current IRS rate

Key Responsibilities

• Oversee daily operations of all family properties, ensuring a seamless, 5-star experience.

• Hire, manage, and lead household staff (3–5 people) including housekeepers, childcare providers, and chefs.

• Create and implement household systems, SOPs, manuals, and organizational tools using platforms like Google Docs and Notion.

• Manage vendors and service providers, including contract negotiation and quality control.

• Supervise home improvement projects, working with designers, contractors, and tradespeople.

• Ensure proper function and preventative maintenance of all systems: HVAC, security, AV/tech, pool, appliances, irrigation, etc.

• Act as the point of contact for IT, alarm/security systems, and household tech.

• Collaborate with the accounting team to manage household budgets, review expenses, and approve vendor payments.

• Plan and manage logistics for social functions, family gatherings, holidays, and seasonal decor.

• Organize inventory management including high-value items, art, and collectibles.

• Oversee vehicle maintenance and other equipment used at residences or marina slips.

• Maintain a discreet and secure environment at all times, upholding strict confidentiality.

Who You Are

• A polished professional with a “no task too small” mindset and a deep commitment to excellence.

• Poised, warm, and discreet; you inspire trust and confidence in both principals and staff.

• Proactive, anticipatory, and highly organized—able to foresee needs and address them before they arise.

Requirements

• Bachelor’s degree not required but highly preferred. 

• 10+ years of relevant estate, property, or household management experience (private family or similar environment).

• At least 5 years in a people management role.

• Proficient in Google Suite, Microsoft Office, Adobe, and tech-forward systems.

• Deep knowledge of Bay Area vendors and service providers.

• Valid driver’s license and clean driving record; must have reliable personal transportation.

• Able to lift up to 50 lbs.

• U.S. work authorization required.

• NDA and strict confidentiality required.