Personal Assistant to Recording Artist

Please note that this position requires someone who resides in NYC.

The Assistant Company has been retained by a young male recording artist to find a NYC Personal Assistant.  

• Must have the ability to travel for extended periods of time both domestically and internationally (current passport a must) 
• Must be comfortable with the lifestyle of a recording artist
• Must have a clean background

Position Summary

Essential Duties and Responsibilities

• Prepares and organizes meetings, parties, and other social events with Events department
• Serves as admin in business ventures, managing a heavy calendar, scheduling traveling arrangements and itinerary
• Schedules appointments and organizes personal activities
• Composes personal correspondence and runs errands
• Keeps track of expenses (managing receipts, logs, credit card reconciliation and reimbursements)
• Handles and submits purchase request forms for principals
• Performs personal/business errands as requested, among other tasks
• Provides administrative support and assistance at corporate sponsored events and meetings
• Shop for gifts, when needed
• Prepare/pack luggage for principals when traveling
• Notifies appropriate personnel of problems and issues
• Manages files and documentation with the utmost level of organization
• Opens packages, manages tracking, pending and delivered orders; often large volumes
• Assists with office duties in the absence of other staff
• Leads or assists with ad hoc tasks and projects as they arrive daily
• Complies with company policies and procedures
• Performs other duties as needed

Supervisory Responsibilities

• None, but may direct or train others 

Education and Experience

• Three years’ experience in assisting high profile individuals
• Valid driver’s license required

Skills

• Must be very organized, able to handle multiple tasks, detail-oriented, able to work well with others, take direction from principals and also be able to be proactive and think on your feet
• Must have excellent follow up
• Must be able to take good notes, have a good memory and strong communication skills (both written and verbal)
• Maintain high level of confidentiality of sensitive information
• Needs excellent computer skills, MS Office Products including word and excel; Outlook and Outlook Calendar
• Must be extremely flexible, energetic, hardworking, well poised, a quick learner, and able to take initiative in problem solving
• Tech savvy especially with smartphones and Apple devices
• Ability to travel is required, at a moment’s notice

Working Conditions and Environment

• Intermittently lift, carry, push, and pull up to 10 pounds
• Continuously see and balance
• Frequently hear, talk, stand, walk, grasp, and have repetitive use of arms, hands, wrists, and fingers
• Occasionally sit, squeeze, and climb ladder and stairs
• Intermittently stoop, bend, twist, crouch, kneel, crawl and reach above shoulders
• Long or odd hours, as needed; including some weekends with little to no notice given