Estate Manager | Sarasota, FL

A high-net-worth family is seeking a highly experienced and discreet estate manager to oversee the operations and staff of a primary residence in Sarasota, FL, and several other residential properties in different cities and states with additional responsibilities and travel as described below.

• Property & Staff Management:
• Current Team: Property Manager, Assistant Property manager, housekeeper, chef, governess, nanny, groundskeeper.
• Responsible for hiring, terminating and coordinating staff needs with the principals.
• Oversee the daily operations of the estate, ensuring all aspects of the residence are maintained to the highest standards.
• Supervise and manage estate staff, including housekeeping, groundskeepers, home educator and other service providers.
• Set objectives and conduct performance review with staff based on Principals goals.
• Conduct regular property inspections to ensure proper upkeep, functionality, and cleanliness.
• Vendor & Project Oversight:
• Oversee property manager activities, vendors, contractors, and service providers, ensuring quality and cost-effectiveness.
• Oversee ongoing projects, renovations, and maintenance, ensuring timely completion within budget.
• Negotiate contracts and manage relationships with external service providers.
• Administrative & Logistical Coordination:
• Manage household budgets, expenses, and invoices.
• Review, approve and authorize payments to service providers.
• Plan and execute estate events, ensuring seamless operation and guest satisfaction.
• Organize and oversee procurement of household supplies and assets.
• Create policies and procedures, house manuals, etc
• Confidentiality & Communication:
• Act as the primary point of contact for the principal regarding estate matters.
• Maintain strict confidentiality and discretion at all times.
• Provide regular updates and reports on property status, staffing, and ongoing projects.

Desired Qualifications:

• High Proficiency in technology apps and office suite
• Highly proficient with MS Excel and managing budgets with Quickbooks
• Financial Literacy
• Comfortable around animals as the family lives on a hobby farm with dogs, cats, turtles, bunnies, etc
• Resourceful
• Organized and detail oriented
• Tech savvy