Schedule: Monday through Friday, 40hrs. E.g 8:30am - 4:30pm/ 9am – 5pm
Location: In office, close by Boca Mall
Start date: ASAP
Founding President of a highly successful business is in need of an experienced, organized EA in Boca Raton, Florida. The ideal candidate will have exceptional attention to detail, be a driven self-starter with excellent time management, sharing in the company’s community values and positive office culture.
The team partakes in social activities like quarterly book club, as well as twice yearly team building get togethers at out of state locations; they work hard but have a fun and inclusive culture!
Principal (Essential) Duties
In support of the President
- Provides anticipatory, timely assistance and communication to support the President and Leadership Team (as requested).
- Manages the President’s schedule. Accurately and efficiently organize meetings and appointments according to President’s preferences. Serves as a liaison, initial point of contact, and gatekeeper.
- Collects, organizes, records, and distributes minutes and other pre/post-meeting materials, complying with applicable rules.
- Conducts research and prepares reports, presentations, and data analysis as well as maintains files, records, and correspondence for meetings for the President. Handles confidential information and maintains confidentiality.
- Oversees day-to-day administrative tasks including expense reports, organizes and maintains files, arranges travel, transportation, accommodations, entertainment, and other related activities, maintaining required travel-related information from the President, Leadership Team, and other travelers on file. Prepares and distributes itineraries and all correspondence related to the arrangements. Follows up and confirms details.
- Organizes meetings, dinners, presentations, conferences, company-wide events, and special projects. Independently plans and executes all logistics and details according to size and importance (e.g., room selection, seating arrangements, tent cards, supplies, IT support, materials, refreshments including guest dietary preferences, transportation, communication, security, virtual meeting management and hosting, etc.).
- Manages office administration duties for all staff including office management, inventory and purchasing, and serving as the liaison with related property management service groups and vendors. Develops and implements office management policies.
Skills/Abilities
- Excellent verbal and written communication skills. Extremely proficient in MS Office and virtual meeting applications. Adept at quickly mastering new systems and technology.
- Detail-oriented, organized, motivated, meticulous, practical & flexible. Able to effectively handle multiple and shifting priorities and maintain professional composure.
- Able to work in a fast-paced, high energy and team-oriented environment. Able to produce high quality work under pressure and within tight deadlines.
- Excellent interpersonal skills; able to develop relationships with coworkers, business partners and colleagues. Builds trust, honors commitments and treats all with respect. Uses those skills to accurately accomplish tasks by the deadlines.
- Able to work independently and as part of a team. Able to resolve issues, manage conflict exercise good judgement, and be a creative problem solver.
- Able to be the eyes and ears of the President, anticipating needs and questions.
- Able to identify and establish procedures that are best for the President’s style and schedule.
Real Estate knowledge or experience would be beneficial in this role for base level vocabulary but is not a firm requirement.
Additionally, you will be responsible for some PA duties for the Principal – personal calendar & travel arrangements, personal purchases and research, and collaborative communication with household staff on projects.
Compensation: Competitive salary based on experience
Benefits offered include health insurance, 401K match, PTO, Vacation, and discretionary bonus.