Elite Executive Assistant to High-Net-Worth Principal

About the Role

An extraordinary opportunity has opened for a highly skilled and adaptable Executive Assistant to support a demanding high-net-worth principal in Atlanta. This role requires a blend of exceptional organizational skills, resilience under pressure, and a flair for delivering white-glove service in every interaction. The successful candidate will be a trusted partner, adept at anticipating needs, managing complex logistics, and ensuring seamless execution of both personal and professional priorities.

Key Responsibilities

• Proactively manage intricate schedules, balancing competing priorities for the principal and up to five family members. Anticipate conflicts and adjust plans with precision.
• Arrange complex domestic and international travel, including private jet bookings, commercial itineraries, and last-minute changes. Collaborate with security teams to ensure privacy and safety.
• Plan and execute personal and professional events, from intimate dinner parties to large-scale functions, with meticulous attention to detail. Secure exclusive reservations and create bespoke experiences.
• Maintain and update critical documents using Nines Living, SharePoint, and other tools, ensuring accessibility and confidentiality at all times.
• Anticipate needs, prepare personalized itineraries, manage gift procurement, and handle high-level requests with professionalism and tact.
• Partner with estate management to ensure the smooth operation of properties, coordinating with vendors and contractors as needed.
• Utilize Microsoft Office 365, Teams, Zoom, and other platforms to prepare polished presentations, manage budgets, and streamline communications.
• Handle unexpected challenges with resilience, creativity, and a solution-oriented mindset, maintaining composure and professionalism under pressure.

Soft Skills Required

• Exceptional ability to communicate effectively with high-profile individuals and stakeholders while maintaining a polished, professional demeanor.
• Anticipatory approach to anticipating needs and resolving potential issues before they arise.
• Resilience and adaptability in a fast-paced, high-expectation environment, remaining calm under pressure and responding flexibly to shifting priorities.
• Discretion and commitment to confidentiality and maintaining trust in all interactions.
• Problem-solving acumen in handling last-minute challenges with creativity, tact, and professionalism.

Hard Skills Required

• Advanced knowledge of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), SharePoint, Nines Living, and virtual collaboration tools such as Teams and Zoom.
• A Proven ability to manage complex schedules, oversee multiple projects, and ensure flawless execution of details.
• Experience tracking and overseeing personal and professional expenditures to meet financial goals.
• Demonstrated success in coordinating events, securing exclusive reservations, and managing logistics for high-profile occasions.
• Expertise in arranging intricate travel itineraries, including international destinations and private travel arrangements.

What We Offer

• Benefits: Comprehensive medical, dental, and vision insurance.
• Time Off: Paid Time Off (PTO) and holiday leave.
• Retirement: Employer matching contributions to a retirement plan.