Job Title: Personal Assistant
Location: Santa Barbara, CA
Schedule: Full-Time | Monday to Friday, 8:00 AM – 5:00 PM
Flexibility required for occasional evenings and weekends
LOCAL CANDIDATES PREFERRED AND LOCAL KNOWLEDGE ESSENTIAL
Position Summary:
A private household in Santa Barbara is seeking a highly organized, detail-oriented Personal Assistant to support two principals and their family. This role focuses on personal support, household logistics, and light family coordination. The position requires a high level of discretion, strong follow-through, and comfort working in a dynamic, fast-paced environment.
Required Duties:
Logistics & Household Procurement
? Manage shipping and receiving of all mail, deliveries, and packages in a timely fashion; sort mail, route appropriately, process packaging, break down boxes, process returns
? Track shipments and advise principals of key deliveries or deliveries outside normal business hours
? Purchase personal and household items as needed/requested
? Oversee magazine subscriptions (addition/cancellation)
? Assist in the organization of drawers, cabinets, storage, etc. when delegated
? Perform special projects as requested
Family & Child Support
? Drive one of the children to and from school as needed until they obtain a driver's license
? Drive children to appointments as needed (e.g. dentist, doctor, music lessons, tutoring, etc.)
? Confirm dinner plans for the children daily and relay info to Chef for daily headcount
? Chaperone children on flights as needed
? Assist with travel planning, packing, and logistics
? Support the principals’ extended family in the Santa Barbara area on select projects as requested by the principals
Hospitality, Gifting & Wardrobe
? Oversee invitations, holiday cards, birthday cards, special occasion cards and RSVPs
? Track birthdays of family members, friends, employees and key external partners to provide principals advance notice
? Oversee gifting services, customized wrapping of gifts, and tracking of gifts
? Manage contact lists and update with new dietary preferences and other key relationship information
? Local concierge duties - restaurant reservations, concert tickets, etc.
? Prepare guest welcome amenities and set up guest accommodations for all overnight visitors in coordination with Estate Manager
? Manage principal’s wardrobe: seasonal rotation, packing, selling/donating old items, and facilitation of tailoring
Health & Scheduling
? Work closely with the Executive Office (EO) team who manage scheduling
? Provide on-the-ground support to the EO which is primarily remote
? Support complex at-home medical testing logistics
Inventory & Errands
? Run errands and assist with lunch pickups
? Organize household inventory under the direction of the Estate Manager
? Track and restock household and toiletry supplies for family and guests
? Manage supplement inventory and prepare supplements “pill boxes” for the principals
Pet Care
? Provide full care for two Portuguese Water Dogs
? Drive dogs to/from vet/grooming
? Handle food orders, appointments, grooming, medications, and clean-up
? Coordinate dog walks, daycare, and boarding
? Feed both dogs daily
? Maintain vet records and handle travel documentation
? Track and restock food, supplies, and medicines for dogs
Administrative & Financial
? Make bank withdrawals and manage petty cash
? Log and deliver vendor cash payments
? Assist with general tech and document tasks
Auto Management
? Ensure vehicles are fueled or charged
? Oversee weekly car wash service for 4 vehicles
? Track registration and insurance deadlines; notify CFO of renewals
Technology & Organization
? Use and manage tools including Google Workspace, Asana, 1Password, and Doorbird
? Maintain exceptional organization and attention to detail
Qualifications
? 5+ years of experience in a personal assistant or private household support role
? Proven ability to manage multiple tasks with precision and efficiency
? Professional, discreet, and solutions-oriented
? Valid driver’s license and clean driving record
? Flexible and proactive, with strong communication skills
? Ability to anticipate needs and proactively address them
? Great attention to detail and aesthetics
? Flexible to work occasional long hours, weekends, and overnights
? Ability to travel domestically and internationally with and without the principals to properties
? Must be able to move, lift, carry, push, pull, and place objects weighing less than or equal to 35 pounds without assistance
Preferred/Bonus Qualifications
? Experience creating floral arrangements (professional training available post-hire)
? Certified in professional chauffeur, defensive, or evasive driving techniques (or willing to enroll post-hire)
? Calligraphy skills
? Event planning and staffing experience
? High-end gift-wrapping skills
? CA Notary license (or willingness to obtain)
? Familiarity with the Santa Barbara area
? Spanish fluency
Compensation & Benefits
? Salary: $80,000–$100,000 annually, depending on experience
? Health coverage and additional benefits available
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