Locals are given priority.
Overview
The PA position will act as a buffer for the Principal and requires a proactive and detail-oriented individual to manage the personal and household responsibilities of the family. The PA will be responsible for scheduling appointments, coordinating travel arrangements, and overseeing daily household operations to ensure a smooth and efficient environment. This includes managing the family calendar, handling correspondence, and performing errands, all while maintaining a high level of discretion and confidentiality regarding personal matters.
The ideal candidate will possess strong communication and interpersonal skills, allowing them to build positive relationships with the family and other staff members. They should be adaptable and capable of managing multiple tasks simultaneously, as the role demands flexibility in responding to the family’s changing needs. A background in household management or personal assistance, along with proficiency in relevant technology and software, will be beneficial in executing the responsibilities effectively. Additionally, the candidate should have a positive attitude, be upbeat, and bring energetic enthusiasm to their role.
The household culture emphasizes professionalism, respect, and a collaborative approach to teamwork. The family values individuals who demonstrate a strong work ethic and a commitment to excellence, as well as those who can navigate the complexities of a busy household with grace and efficiency. The PA will play a crucial role in supporting the family’s personal and professional lives, contributing to a positive atmosphere that allows The Principal to thrive in their entrepreneurial endeavors while enjoying quality time together as a family.
Requirements
- 5 – 10 years industry experience
- Valid driver’s license with clean record
- Capable of passing extensive background check and BAI interview
- Strong communicator, both written and verbal
- High level of discretion, loyalty, integrity, and honesty
- Highly organized & excellent eye for detail.
- Luxury Hospitality awareness
- Multi-Task Management
- Professionalism and decorum
- Pro-active and intuitive
- Clear & Concise communication style
- Ability to read the room
Duties & Key Success Factors
- Family Activity & Event Coordination: Planning and managing family activities, social events, and other engagements.
- Personal Scheduling: Managing the personal calendar of the principal, including scheduling appointments, family activities, and social events.
- Travel Arrangements: Coordinating travel plans for the principal and their family, including booking flights, accommodations, and transportation, as well as preparing itineraries.
- Errand Running: Performing various personal errands, such as grocery shopping, picking up dry cleaning, and handling other day-to-day tasks that the principal may require.
- Communication Management: Handling personal correspondence, including emails, phone calls, and messages, and ensuring timely responses to inquiries.
- Event Planning: Organizing personal events, such as family gatherings, parties, or special occasions, including logistics, catering, and guest management.
- Childcare Support: Assisting with childcare duties, including coordinating schedules for children’s activities, playdates, and appointments, if applicable.
- Health and Wellness Management: Keeping track of health appointments, medication schedules, and wellness activities for the principal and their family.
- Health & Nutrition Oversight: Assisting with meal planning, dietary needs, fitness schedules, and overall wellness management for Jaden and the family
- Problem-Solving: Addressing any issues that arise in the household or personal life of the principal, finding solutions, and ensuring continuity of daily operations.
- Personal Transportation: Driving Jaden and the family as needed for appointments, travel, and events.
- Subscription & Membership Management: Oversee and renew subscriptions for gyms, streaming services, or memberships.
- Tech & Digital Organization: Assist with personal tech setup, troubleshoot minor tech issues, and organize digital files.
- Vehicle Maintenance Oversight: Arrange servicing, handle registrations, and ensure vehicles are clean and well-maintained.
- Home Organization & Inventory Management: Track household supplies, organize personal items, and ensure necessary restocking.
Other Considerations
This position calls for an individual with prior experience in supporting a large family, someone who demonstrates a passion and enjoyment for what they do.
The Principals maintain a detailed and diligent schedule to manage their time and maintain balance between work, family and faith.
Physical Requirements
- Ability to lift 40 pounds
- Frequent bending, stooping, and stretching
- Ability to negotiate a multi-story house with stairs many times a day
- Ability to use a ladder up to 6’