Estate Manager - Austin, Texas

A high-net-worth family based in Austin is seeking a highly capable and hands-on property operations professional to oversee a collection of high-end residential properties across the region. This role requires a proactive problem solver with a sharp eye for detail and the ability to manage multiple properties and service providers with precision and care.

Key Responsibilities

• Maintain organized and updated property management trackers and task lists for each location

• Coordinate all vendor services (HVAC, plumbing, inspections, general maintenance, etc.) and ensure tasks are completed to a high standard

• Keep both digital and physical property documentation in impeccable order to support accounting and tax-related processes

• Develop and regularly update a central “dashboard” of tasks, deadlines, and upcoming needs, with consistent communication to the client

• Collaborate with other staff (including an estate assistant and house manager) to streamline operations and divide responsibilities

• Assist in gathering and preparing documentation for tax filing and occasional transactional support (e.g., property purchases or sales)

• Provide oversight or assist with the construction of the new short-term rental as an extra set of eyes on build quality

• May be asked to support other ad hoc projects or initiatives related to real estate or lifestyle management

• Future growth of the role may include expanded responsibilities in property or business management, depending on interest and performance

• Some performance-based compensation tied to real estate outcomes may be considered

Ideal Candidate Attributes

• Self-starter with strong ownership mindset and attention to detail

• Experience in property, facilities, or construction management is highly beneficial

• Skilled at juggling competing priorities while maintaining a high standard of execution

• Strong communicator, both in person and in documentation

• Highly organized, with a systems-oriented approach to operations

• Professional, discreet, and trustworthy

• Willing to work with flexibility and responsiveness to ensure tasks are completed thoroughly and on time

This is a unique opportunity to work closely with a discerning principal and support the seamless operation of an exceptional portfolio of private residences. The right candidate will thrive in a high-accountability environment and take pride in thoughtful, high-quality work.