| Fort Lauderdale, United States

Posted Date 11/20/2020


Rate: $20+ /hr DOE

Full-time M-F 830am – 5pm

Benefits after 90-days



Coordinate and execute the daily office and general administrative functions for the Property Management department.



  • Create and keep up-to-date property spreadsheets, databases, binders and checklists. This includes asset tracking and cost projections, vehicle maintenance, property maintenance, vendor information, equipment sign-out, and inventory sign-out.
  • Collect and code invoices, receipts, vendor accounts (including, Ace hardware and Nu-Turf) and send to bookkeeping for processing after approval and sign off.
  • Implement and keep an organized property filing system tailored to the office's needs. File all property documents, certificates, and important information.
  • Send staff communication emails as needed.
  • Assist with scheduling of staff, input schedule to spreadsheets, and deliver hard copies, as needed.
  • Update Manager’s online and in-office calendar and send out invites, as needed.
  • Assist with setting up and closing of utility accounts.
  • Follow-up with utility companies regarding issues to services.
  • Research contractors and vendors, collect licenses and insurances.
  • Research products and make purchases.
  • Review camera footage, as required.
  • Maintain and update complete inventory of warehouse and properties.
  • Visit building department to obtain property records and documents.
  • Maintain key box and alarm code logs.
  • Manage petty cash log and reconcile receipts.
  • Conduct property inspections, when needed.
  • Help manage, coordinate and implement employee schedules.
  • Help resolve employee scheduling issues and conflicts.
  • Research new vendors and obtain estimates.
  • Review employee and vendor progress and report to manager.
  • Take detailed notes and maintain detailed to-do lists.
  • Self-manage time and schedule as needed.
  • Notarize documents as needed while maintaining complete confidentiality.
  • Help employees with minor phone and computer issues including emails, setting up apps, and basic trouble shooting.
  • Help sell items using online platforms including craigslist, eBay, offer up and let go.
  • Help recruit new staff, post positions online, organize and review resumes.
  • Send and receive mail and packages.
  • Keep all printers up-to-date with software and supplies.
  • Run errands.








  • Be able to maintain an organized and efficient office.
  • Be able to maintain the highest standards on all projects.
  • Be able to maintain a high level of confidentiality and privacy of the Principal and family at all times.
  • Be able to proofread and correct grammar, spelling and punctuation.
  • Have (or willing to obtain) a Florida notary license.
  • Strong computer skills with proficiency in Word and Excel.
  • Fluent in English.
  • 4-year college degree.
  • Current driver’s license.
  • Clean background check.
  • Experience on a private estate or at a property management company is a plus
Job Type
Job Categories
Executive Assistant | Other/Miscellaneous | Personal Assistant
Rate: $20+ /hr DOE Full-time M-F 830am – 5pm Benefits after 90-days

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