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EstateJobs Career Resources
Private Service Education
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Office & C-Suite Hiring
Family Office Plan
Agency Plan Information
Fort Lauderdale, United States
Rate: $20+ /hr DOE
Full-time M-F 830am – 5pm
Benefits after 90-days
Coordinate and execute the daily office and general administrative functions for the Property Management department.
ESSENTIAL DUTIES AND RESPONSIBILITIES, INCLUDING
BUT NOT LIMITED TO:
Create and keep up-to-date property spreadsheets, databases, binders and checklists. This includes asset tracking and cost projections, vehicle maintenance, property maintenance, vendor information, equipment sign-out, and inventory sign-out.
Collect and code invoices, receipts, vendor accounts (including, Ace hardware and Nu-Turf) and send to bookkeeping for processing after approval and sign off.
Implement and keep an organized property filing system tailored to the office's needs. File all property documents, certificates, and important information.
Send staff communication emails as needed.
Assist with scheduling of staff, input schedule to spreadsheets, and deliver hard copies, as needed.
Update Manager’s online and in-office calendar and send out invites, as needed.
Assist with setting up and closing of utility accounts.
Follow-up with utility companies regarding issues to services.
Research contractors and vendors, collect licenses and insurances.
Research products and make purchases.
Review camera footage, as required.
Maintain and update complete inventory of warehouse and properties.
Visit building department to obtain property records and documents.
Maintain key box and alarm code logs.
Manage petty cash log and reconcile receipts.
Conduct property inspections, when needed.
Help manage, coordinate and implement employee schedules.
Help resolve employee scheduling issues and conflicts.
Research new vendors and obtain estimates.
Review employee and vendor progress and report to manager.
Take detailed notes and maintain detailed to-do lists.
Self-manage time and schedule as needed.
Notarize documents as needed while maintaining complete confidentiality.
Help employees with minor phone and computer issues including emails, setting up apps, and basic trouble shooting.
Help sell items using online platforms including craigslist, eBay, offer up and let go.
Help recruit new staff, post positions online, organize and review resumes.
Send and receive mail and packages.
Keep all printers up-to-date with software and supplies.
Be able to maintain an organized and efficient office.
Be able to maintain the highest standards on all projects.
Be able to maintain a high level of confidentiality and privacy of the Principal and family at all times.
Be able to proofread and correct grammar, spelling and punctuation.
Have (or willing to obtain) a Florida notary license.
Strong computer skills with proficiency in Word and Excel.
Fluent in English.
4-year college degree.
Current driver’s license.
Clean background check.
Experience on a private estate or at a property management company is a plus
Executive Assistant | Other/Miscellaneous | Personal Assistant
Rate: $20+ /hr DOE Full-time M-F 830am – 5pm Benefits after 90-days
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