Executive Administrative Assistant

| Palm Beach, FL, United States

Posted Date 9/08/2021

Dynamic, hard working, service oriented family business is looking for an exceptional Executive Administrative Assistant to become an integral part of their day-to-day life and professional team.

The family is based in Palm Beach, Florida.

The tempo of business and life in this role is both rapid and ever-changing. We are looking for individual who can adapt to change, anticipate needs, and navigate a complex calendar and schedule with flexibility, exacting accuracy, and emotional poise.

In this role you will support both the family's professional and personal lives. Daily focus includes but is not limited to managing a calendar that habitually changes by the minute. This entails relationship management of both personal and business associates, and coordinating highly detailed travel logistics with many moving parts. Responsibilities also include attending meetings to capture minutes clearly and codify actions items in order to communicate and execute necessary outcomes, always moving the ball forward and keeping progress on track.

The right candidate for this role is:
•Highly skilled and professional with a passion and intrinsic gift for logistical administrative management; also humble, hardworking, sincere, and a desire to continue to grow
•Impeccable expertise and aptitude working with detailed-oriented tasks
•Comfortable and capable of high-consequence decision making
•Looking for someone who is centered, grounded, cool-headed and who thrives in situations that others would find stressful
•Naturally organized and systematized; structured, self-directed, and who not only maintains systems with precision but also looks to create them for effectiveness and efficiency
•An outstanding communicator — both orally and in the written word — capable of communicating clearly and effectively and looks to make others feel supported along the way
•A creative problem solver; pragmatic and resourceful, thinks outside of the box to find unique solutions to unexpected challenges
•Proficient and speedy typing, confident to capture specific language, notes, and action items from live, virtual, Zoom, and telephone meetings
•Looking for someone mindful in nature with a natural ability to connect what is happening with those around them
•An on-their-feet thinker who can manage outcomes and is comfortable multi-tasking
•This is a position for someone looking to be a part of and contribute to a dynamic and talented team
•An artful scheduler who can see the road ahead and potential conflicts before they happen
•A gatekeeper by nature, comfortable and experienced handing challenges with clarity, strength, and graciousness

If this candidate sounds like you, please submit your updated resume with a cover letter of no more than one page expressing why you’re the right person for this role.

Please address what attracts you to this position and why you are interested and believe you will serve well in this role. Include whether you are currently living in Palm Beach, Florida area or would relocate, and current salary requirements.

Please note that due to the volume of applicants, we can only respond to those candidates best fit from our initial review. Next steps may include a phone call, one-way or two-way video evaluations, online personality assessment and/or in-person interviews.

Thank you for your time. If the responsibilities of this exciting role speak to you, we are eagerly looking forward to speaking to you.

Job Type
Job Categories
Executive Assistant | Family Assistant | Personal Assistant | Security
TBD, DOE. Full Benefits: Medical, Dental, 401k

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