Personal Assistant to Founder

Personal Assistant to SF Bay Area Founder

We are seeking a highly organized, discreet, and proactive Personal Assistant to support our Founder in managing their personal life. This role is critical to maximizing the Founder's efficiency and requires a professional who thrives in dynamic, high-pressure environments.

Core Responsibilities

Calendar & Communication Management

• Manage personal calendar, appointments, and commitments.
• Handle personal correspondence and communications.
• Coordinate with business office for calendar alignment.
• Manage relationships with service providers and stakeholders.
• Navigate complex, multi-time-zone scheduling.

Travel & Logistics

• Design and manage detailed travel itineraries.
• Book flights using airline loyalty programs and complex systems.
• Maintain relationships with luxury travel partners.
• Pack and prepare for frequent business/personal travel.
• Arrange premium transportation and accommodations.
• Integrate personal and professional travel seamlessly.
• Prepare detailed travel briefs with contingency plans.
• Maintain database of preferred travel partners/destinations.

Hospitality & Experiences

• Secure reservations at exclusive restaurants and venues.
• Build relationships with hospitality leaders and maître d’s.
• Arrange unique cultural/entertainment experiences.
• Maintain preferred venues/experiences database.
• Access private clubs and member-only establishments.
• Provide creative solutions for urgent or complex requests.

Household & Lifestyle Management

• Oversee home maintenance coordination.
• Manage service providers.
• Handle personal shopping and procurement and dry cleaning.

Chef & Dining Services

• Manage personal chef schedule and operations.
• Oversee menu planning and dietary requirements.
• Coordinate special occasions/dinner parties.
• Handle chef admin and alternative dining arrangements.
• Maintain kitchen inventory and grocery shopping.

Financial Administration

• Process bills, vendor payments, and reconciliations.

Health & Wellness

• Schedule medical appointments and follow-ups.
• Coordinate fitness/wellness activities.
• Manage health-related logistics and records.

Qualifications

• Proven experience as a high-level personal assistant.
• Exceptional organization, planning, and problem-solving skills.
• Superior emotional intelligence and discretion.
• Proficient in Mac OS, Google Suite, and mobile technology.
• Extensive knowledge of luxury travel/hospitality.
• Valid passport, driver’s license, reliable transportation, and insurance.
• Available to travel before/after events.
• Background check required.

Key Attributes

• Creative, resourceful, and solution-oriented.
• Persistent and proactive self-starter.
• Skilled in relationship-building and negotiation.
• Excellent communicator with strong multi-tasking abilities.
• Culturally aware, adaptable, and calm under pressure.
• Flexible with non-standard hours.
• Strong industry network.
• Committed to excellence and service.

This role requires a consummate professional with a proven track record of exceptional results, impeccable discretion, and the ability to conquer logistical challenges through resourcefulness and determination.