Personal/Executive Assistant

| Fort Worth, TX, United States

Posted Date 10/01/2025

Description

Position Overview

Schedule/Hours: Full-Time. Varies to accommodate the Executive's schedule. Weekends are generally off, however messages may be sent to address based on urgency provided.

We are working with a dynamic and well-structured private household seeking a highly capable Executive/Personal Assistant to support the Principal in both personal and professional capacities. The residence spans approximately 6,500 square feet and includes a collaborative team of household staff. The family is active and engaged, with four children ranging in age from 3 to 14, creating a lively and fast-paced environment that requires precision, discretion, and adaptability.

The ideal candidate will be a proactive communicator with a strong service mindset, capable of anticipating needs and managing complex logistics with ease. This role demands a high level of organization, emotional intelligence, and the ability to maintain confidentiality while fostering a positive and professional atmosphere. The Principal values individuals who are energetic, detail-oriented, and able to integrate seamlessly into a team-oriented household culture.

Position Requirements

8+ years of applicable experience working closely with a Principal
Non-Smoker
Valid driver’s license with a clean record
Capable of passing an extensive background check and BAI interview
Ability to identify issues and address independently
Strong communicator, both written and verbal (English & Spanish strongly preferred)
High level of discretion, loyalty, integrity, and honesty
Proven administrative experience in high-level support roles
Strong organizational and time management skills
Excellent written and verbal communication abilities
Technical proficiency with Microsoft Office, Teams, SharePoint, and scheduling tools
Experience coordinating travel logistics and managing calendars
Discretion and confidentiality in all interactions
Ability to manage household budgets and track expenses
Positive, energetic personality with a service mindset
Flexibility to adapt to changing schedules and priorities
Strong follow-through and accountability

Position Duties & Key Success Factors

Scheduling and Organization:

Manage and coordinate the principal's calendar, including appointments, meetings, and personal engagements.
Ensure effective communication regarding scheduling changes and updates.

Travel Coordination:

Arrange travel logistics, including flights, accommodations, and ground transportation.
Be available for travel a couple of days a week, primarily for overnight stays.

Support for Household Management:

Assist in managing household routines, including meal preparation and light housekeeping tasks.
Collaborate with existing staff, particularly the current assistant, to streamline operations and ensure smooth communication.

Childcare Support:

Help source and coordinate a part-time nanny for after-school activities and weekend support.
Facilitate communication between the nanny and PA to ensure schedules align and responsibilities are clear.

Administrative Support:

Handle various administrative tasks, such as managing correspondence and maintaining household records.
Assist with property management for multiple business entities, ensuring that all operational aspects are organized.

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, Teams, Outlook) for communication and scheduling.
Ability to adapt to new software or tools for task management and file organization.

Desired Outcomes:

The PA should enable the principal to maximize time spent with family and clients by alleviating lower-level tasks.
Successful management of household operations, leading to a seamless and efficient environment.

Ideal Working Style:

The PA should be proactive, organized, and capable of multitasking in a fast-paced environment.
Must demonstrate a sense of urgency and be able to anticipate the principal's needs.

Personality Traits:

The ideal candidate should be upbeat, passionate, and physically fit, with the stamina to handle a dynamic household.
Strong communication skills are essential for effective collaboration with the principal and other household staff.

Behavioral Expectations:

The PA should exhibit a high level of professionalism and discretion, ensuring that household operations run smoothly without unnecessary interruptions.
A willingness to learn and adapt to the family's specific preferences and routines is crucial for long-term success.

Other Considerations

PHYSICAL REQUIREMENTS

Ability to lift 40 pounds
Frequent bending, stooping, and stretching
Ability to negotiate a multi-story house with stairs many times a day
Ability to use a ladder up to 6’

Job Type

Full-Time

Job Categories

Executive Assistant | Personal Assistant

Compensation

$100,000 - $110,000/year

Housing Type

Live-in or On-site