House Manager / Personal Assistant

House Manager/ Personal Assistant

Description: Private family in Las Vegas is seeking a detail-oriented, proactive House Manager/ Personal Assistant to take over complete management of 6,000 square foot home and a secondary 4,000 square foot home out of state. Must possess a resourceful mentality and be seeking a long-term opportunity. This individual will provide direct support to the principals while managing the household, liaising with staff and vendors, and overseeing the operations of two homes. This is a hands-on role requiring a collaborative mindset, a strong organizational ability, and discretion in managing the needs of a busy family life.

KEY RESPONSIBILITIES:

Household Management:

• Oversee and manage two homes, ensuring seamless operations at each property (Las Vegas, and California location)
• Liaise with property managers, contractors, and household staff to handle daily operations, maintenance, repairs, and renovations.
• Manage and track household supplies, including inventory, grocery shopping, floral arrangements, and any other needs.
• Coordinate and manage car maintenance schedules, including registration, repairs, and upkeep.
• Ensure all household systems (smart home, electronics, etc.) are functioning and troubleshoot minor issues.
• Supervise and collaborate with other household staff, including housekeeper, nannies, and vendors, to ensure the smooth running of operations.

Personal Assistance & Family Support:

• Oversee the family’s schedule, including coordinating medical, personal, and social appointments, meetings, and family events.
• Handle domestic and international travel arrangements, including flights, car service, accommodations, activities, and restaurant reservations.
• Manage household and family logistics, including planning and coordinating events, parties, and special occasions both on-site and off-site.
• Provide support in organizing and managing children's schedules (e.g., camps, school activities, medical appointments).
• Facilitate personal errands, including shopping, gift wrapping, and any special requests from the family.
• Running errands: Shopping for groceries, supplies, and other items, and running errands 
• Caring for pets: Walking, feeding, and caring for pets. Prefer a candidate that can do occasional pet sitting.
• Maintaining confidentiality: Maintaining confidentiality and discretion when handling sensitive household matters 
• School /activity pick ups and drop offs as needed
• Assist with gift purchasing, wrapping, tracking, and sending thank-you notes on behalf of the principals.
• Car maintenance, dropping off and picking up cars from the airport

Team Leadership & Coordination:

• Supervise household staff across two properties, ensuring smooth daily operations.
• Coordinate and communicate with external vendors and contractors for repairs, renovations, and ongoing maintenance.
• Ensure that all staff are meeting performance expectations, with an eye toward efficiency and quality.
• Provide support to other household staff as needed, stepping in to assist with various tasks during busy or high-demand times.

KEY QUALIFICATIONS:

• 5+ years of experience as an Executive Personal Assistant, Estate Manager, Household Manager, or similar role within a private residence, high-net-worth family, or luxury environment.
• Strong attention to detail with exceptional organizational and time management skills.
• Ability to think ahead and anticipate needs, maintaining a proactive approach to tasks and problem-solving.
• Discreet with the ability to maintain confidentiality and respect the family’s privacy at all times.
• Flexibility to work evenings, weekends, and occasionally travel to other properties or locations as needed.
• Excellent verbal and written communication skills, with the ability to interact with a variety of stakeholders, including family members, staff, vendors, and contractors.
• Proficiency in Google Suite, Google Calendar, Google Sheets.
• Experience with budgeting and expense tracking, especially within household management or family office settings.
• Ability to work both independently and within a team, managing multiple projects and priorities efficiently.
• Must be comfortable working in a home with children and pets.

COMPENSATION:

• Competitive Salary based on experience.
• Health care (medical, dental, vision).
• Paid time off (PTO) and sick days
• Paid federal holidays.
• Annual performance-based bonus