EXECUTIVE PERSONAL ASSISTANT

Job Title: Executive Personal Assistant to High-Profile Entrepreneur

Overview:

A high-performing entrepreneur with a dynamic portfolio of business ventures is seeking a top-tier Executive Personal Assistant to serve as a strategic, trusted right hand. This position requires someone who thrives in a fast-paced, high-stakes environment—gracefully navigating between executive-level support, personal lifestyle coordination, and home logistics oversight with unwavering discretion and precision. This is a role for a proactive, intuitive professional who excels under pressure, adapts seamlessly to change, and anticipates needs before they arise.

Core Responsibilities:

Executive Support

• Manage a dynamic, high-volume calendar with precision and meticulous attention to detail
• Coordinate and book complex domestic and international travel; prepare comprehensive itineraries
• Serve as a trusted gatekeeper and liaison for internal teams and external stakeholders
• Proactively anticipate the principal’s needs, consistently staying several steps ahead
• Handle highly sensitive and confidential information with the utmost discretion and integrity
• Oversee both personal and professional logistics, ensuring seamless day-to-day operations
• Draft high-quality correspondence, field calls, and manage all facets of communication
• Support the planning and flawless execution of meetings, events, and special projects
• Travel with the principal as needed, delivering proactive, on-the-ground assistance

Home Management Oversight

• Act as the primary liaison between the principal and household staff, ensuring seamless home operations across multiple luxury residences.
• Coordinate with house managers, chefs, housekeepers, and security personnel as needed to maintain the principal’s lifestyle preferences.
• Maintain home inventory lists and procurement of household or personal items.
• Schedule and track services and vendors (e.g., housekeeping, landscaping, AV tech, deliveries) in support of the household team.
• Oversee household budgets and expenses; review invoices and ensure timely payments.
• Assist with the planning of intimate gatherings, family events, and celebrations.

Luxury Vehicle Collection Coordination

• Oversee scheduling, maintenance, and documentation for a collection of high-end and exotic vehicles.
• Coordinate with in-house and external specialists for servicing, detailing, and inspections.
• Maintain meticulous records of vehicle registration, insurance, mileage logs, and storage status.
• Assist in preparing vehicles for events, exhibitions, or personal use, ensuring they are pristine and presentation-ready.
• Interface with brokers, appraisers, and curators when needed for acquisitions, valuations, or sales.

Lifestyle & Travel Support

• Travel with the principal when needed to provide real-time support and logistical execution.
• Manage packing and unpacking, wardrobe coordination, and travel documentation.
• Book personal appointments and make high-level reservations
• Ensure the principal’s preferences are reflected and maintained across all locations.

Qualifications:

• Minimum of 5-7 years’ experience providing high-level support to C-suite executives or high-profile individuals
• Exceptional organizational skills with a proven ability to multitask and prioritize in fast-paced environments
• Expertise in complex calendar management, including scheduling across multiple time zones
• High EQ with the ability to anticipate needs, build trust, and navigate complex interpersonal dynamics
• Excellent written and verbal communication skills, with keen attention to detail
• Highly proficient in modern office technologies and platforms (G Suite, Microsoft Office, Zoom, etc.)
• Resilient, composed, and solutions-focused under pressure
• Impeccable professionalism, sound judgment, and a strong commitment to confidentiality and service

Additional Requirements:

• Willingness and ability to travel frequently, including internationally and between Los Angeles and Miami.
• Flexibility to work evenings, weekends, and accommodate last-minute changes.
• College degree preferred 
• Valid passport and driver’s license required. 
• Clean background check
• You will sign an NDA

Schedule: Hybrid – typically 3 days on-site in Los Angeles, 10:00 AM–6:00 PM; remote and on-site days may fluctuate based on the principal’s needs

Compensation: DOE, Benefits, PTO, 401k, Discretionary Bonus