Jr. EA Needed in Miami

THIS IS NOT A REMOTE POSITION. MUST BE LOCAL TO MIAMI. 

A wonderful family is looking for a full-time Junior Executive Assistant to support a family office based in Miami. The role will assist and report to the Director of Residence & Executive Personal Assistant.

Responsibilities:

• Updates calendars, itineraries, and notifies appropriate personnel
• Oversee complex calendar for family - including international travel
• Operate on the time zone of the family when they are traveling
• Assist with management of family office employees, projects, and tasks
• Assist with detailed budgeting reports when necessary
• Assist sourcing contractors and soliciting bids for projects
• Coordinating several events throughout year with varying guestlist sizes from 5 to 300
• Assist with project updates, staff inquires, action items needing attention
• Oversee incoming & outgoing packages, and notifies appropriate as needed
• Handle returns and run various errands
• Responsible for inventory at all properties
• Travel to other homes as needed for on-site support
• Performs other duties as needed

Education and Experience:

• High school diploma or equivalent
• Minimum three years of experience in office administration
• Or combination of equivalent experience, education, and training

Skills:

• Technologically proficient - experience with project management platforms a must (examples include Trello/Google Docs/Microsoft Office/etc). 
• Basic IT skills, ability to troubleshoot issues in homes with lots of technology and systems. 
• Attentive to details
• Excellent communicator - both verbal and written
• Resourceful / problem solver
• Team player - helps out the team even if the task falls outside own scope of work
• Positive attitude
• Ability to prioritize and multitask
• Personable and outgoing demeanor
• Handle confidential and important information with integrity

Working Conditions and Environment:

• Intermittently lift, carry, push, and pull up to 30 pounds
• Exposure to indoor and outdoor temperatures of heat and cold
• Frequent use of computer
• Long or odd hours, as needed

Requirements: 

• Must live within 30 - 40 minutes of estate (Zip code: 33140). No relocation offered for this position. 
• Must be able to start within 2 weeks of being offered, or earlier
• Must be flexible with schedule. Work weekends (as needed), etc. 
• Must be willing to traveling