Jr. EA Needed in Miami

| Miami Beach, FL, United States

Posted Date 3/08/2023


A wonderful family is looking for a full-time Junior Executive Assistant to support a family office based in Miami. The role will assist and report to the Director of Residence & Executive Personal Assistant.



  • Updates calendars, itineraries, and notifies appropriate personnel
  • Oversee complex calendar for family - including international travel
  • Operate on the time zone of the family when they are traveling
  • Assist with management of family office employees, projects, and tasks
  • Assist with detailed budgeting reports when necessary
  • Assist sourcing contractors and soliciting bids for projects
  • Coordinating several events throughout year with varying guestlist sizes from 5 to 300
  • Assist with project updates, staff inquires, action items needing attention
  • Oversee incoming & outgoing packages, and notifies appropriate as needed
  • Handle returns and run various errands
  • Responsible for inventory at all properties
  • Travel to other homes as needed for on-site support
  • Performs other duties as needed


Education and Experience:

  • High school diploma or equivalent
  • Minimum three years of experience in office administration
  • Or combination of equivalent experience, education, and training



  • Technologically proficient - experience with project management platforms a must (examples include Trello/Google Docs/Microsoft Office/etc). 
  • Basic IT skills, ability to troubleshoot issues in homes with lots of technology and systems. 
  • Attentive to details
  • Excellent communicator - both verbal and written
  • Resourceful / problem solver
  • Team player - helps out the team even if the task falls outside own scope of work
  • Positive attitude
  • Ability to prioritize and multitask
  • Personable and outgoing demeanor
  • Handle confidential and important information with integrity


Working Conditions and Environment:

  • Intermittently lift, carry, push, and pull up to 30 pounds
  • Exposure to indoor and outdoor temperatures of heat and cold
  • Frequent use of computer
  • Long or odd hours, as needed



  • Must live within 30 - 40 minutes of estate (Zip code: 33140). No relocation offered for this position. 
  • Must be able to start within 2 weeks of being offered, or earlier
  • Must be flexible with schedule. Work weekends (as needed), etc. 
  • Must be willing to traveling 
Job Type
Job Categories
Executive Assistant
Competitive salary PTO Paid Holidays Medical, Dental, Vision coverage 3% Retirement match
Housing Type

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