Job Title: Professional Administrative Assistant
Location: Boca Raton, Florida
Type: Full-Time | Flexible Hours | Minimal Seasonal Travel Required
Position Overview:
We are seeking a highly organized and adaptable Professional Administrative Assistant to support the daily operations of a private household and business-related administrative tasks. This dual-role position requires a proactive individual who can think and act independently while also working collaboratively in a team-oriented environment. The ideal candidate is polished, discreet, and possesses a strong blend of professional administrative and personal assistant skills.
Key Responsibilities:
- Manage household operations including scheduling, vendor coordination, and maintenance oversight
- Set and manage appointments, both personal and professional
- Handle payroll processing and basic bookkeeping
- Draft correspondence, reports, and letters with professionalism and clarity
- Run errands as needed (groceries, dry cleaning, mailing, etc.)
- Utilize AI tools to streamline tasks and improve efficiency
- Provide administrative support including data entry, file management, and office organization
- Travel as needed (both locally and occasionally out of town)
- Maintain strict confidentiality and exercise excellent judgment
Qualifications:
- Valid Driver’s License with a clean driving record
- Minimum 5 to 8 years of relevant experience in a similar role
- Strong written and verbal communication skills
- Competent in current office software (Apple, Microsoft Office, Google Suite, etc.)
- Tech-savvy with the ability to utilize AI tools and modern productivity apps
- Ability to work flexible hours, including occasional evenings or weekends
- Strong time management and problem-solving skills
- Highly professional appearance and demeanor
- Able to maintain discretion and separate personal life from work responsibilities
- Non-smoker
- Tattoos must be concealable while in professional attire
Additional Requirements:
- Resume and professional references required
- Must be a team player with a “can-do” attitude
- Comfortable working in a dynamic, fast-paced environment
- Must be capable of working independently with minimal supervision
To Apply:
Please submit your resume and references. Only qualified applicants will be contacted for an interview.