Personal Family Assistant

Personal Family Assistant

Location: Dripping Springs, TX
Schedule: Full-time, 5 days/week (including one weekend day), ~50 hours/week with flexibility for emergencies, travel, and changing family needs

Position Overview

We are seeking a proactive, highly organized, and tech-savvy Personal Family Assistant to support a busy family in Dripping Springs, TX. The ideal candidate excels at managing household operations, coordinating complex schedules, and ensuring seamless communication. This role requires adaptability, discretion, and a positive, can-do attitude. You’ll work closely with the family to keep their home running smoothly, support children and pets, and may travel with them as needed.

Key Responsibilities

Administrative, Shopping & Errands (40%)

• Organize and process incoming mail, flagging urgent items

• Maintain digital and physical filing systems

• Oversee bill payments and accounts payable (Google Docs)

• Order and track household supplies, groceries, and inventory

• Create and update household checklists and manuals (Notion)

• Assist with meal planning and ingredient coordination

• Manage deliveries, shipping, and returns

• Review and process vendor invoices and estimates; provide recommendations

• Maintain petty cash records and submit reimbursements

• Execute special household projects and home improvement tasks

• Purchase thoughtful gifts for special occasions

Family Calendar, Child & Pet Support (40%)

• Manage multiple family calendars; schedule and coordinate all appointments, events, and travel

• Serve as the main point of contact for all family scheduling and event communications

• Coordinate with schools, medical providers, and service professionals

• Provide as-needed childcare (pickups, supervision, driving to activities)

• Ensure children’s safety and well-being during care periods

• Assist with pet care, including feeding, walking, and medical routines

• Maintain up-to-date CPR and safety certifications

• Keep organized records of medical, school, and pet information, following HIPAA regulations

Event Planning & Travel Assistance (20%)

• Plan and organize family events, dinners, and gatherings

• Coordinate event logistics, staff, and vendors; create event orders and run team meetings

• Provide on-site support during events and guest stays

• Support travel planning, packing, and logistics (up to 6 weeks/year of travel with family)

• Oversee household and pet care during family travel as needed

• Ensure guests feel welcome and cared for throughout their visit

Skills & Qualifications

• 3+ years’ experience as a Personal/Family/Executive Assistant in a private household

• Proficient with Apple products, Google Workspace, Notion, Trello, Slack, and troubleshooting devices

• Strong organizational and multitasking abilities; able to manage multiple projects simultaneously

• Excellent written and verbal communication skills

• Discreet, trustworthy, and professional with confidential information

• Flexible and resilient; adapts quickly to changing schedules and priorities

• Valid driver’s license and clean driving record; proof of insurance required

• Ability to lift up to 50 lbs and perform physical household tasks

• Willingness to travel with the family as needed (up to 6 weeks/year)

• Must pass a criminal background and credit check

Preferred:

• Experience in multi-staffed households with children and pets

• Strong quantitative and budgeting skills

• “No task too big or small” mindset and proven project ownership

• Demonstrated ability to anticipate needs and take initiative

Working Conditions

• Dynamic blend of administrative, household, and hands-on support duties

• Flexibility for occasional evenings, weekends, and travel

• Ability to manage multiple priorities and work under pressure

• May involve occasional travel between locations and interaction with various stakeholders

To Apply:
Please submit your resume and a cover letter highlighting your relevant experience and why you would be an excellent fit for this role. Qualified candidates will be contacted directly for an interview.