Executive Assistant

Position Summary:

We are seeking a highly organized and detail-oriented Executive Assistant in a residential family office environment to provide comprehensive administrative support, including managing schedules, assisting with paperwork, and handling day-to-day operational needs. The ideal candidate will have strong organizational skills, discretion, and the ability to anticipate needs in a dynamic environment.

Responsibilities:

• Assist with organizing, reviewing, and processing paperwork
• Maintain organized records and filing systems (digital and physical).
• Manage schedules, including coordinating appointments, meetings, and travel arrangements.
• Draft, proofread, and respond to correspondence, including emails and letters.
• Prepare materials for meetings, presentations, and events.
• Track expenses and process invoices accurately and confidentially.
• Conduct research and compile data for reports and summaries.
• Liaise with vendors, service providers, and staff to coordinate services or deliveries.
• Anticipate and address operational needs proactively.

Qualifications:

• Minimum of 5 years of experience as an Executive Assistant or similar role.
• Strong organizational and time-management skills with meticulous attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and digital filing systems.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Self-starter with a proactive mindset and ability to prioritize multiple tasks.
• Experience managing paperwork and administrative workflows effectively.

Preferred Qualifications:

• Familiarity with luxury goods, high-end services, family office environments.
• Previous experience supporting personal and professional tasks simultaneously.