Personal Assistant to Female Co-Founder (NYC)

 Please note the client is only accepting local New York City candidates with a driver's license

Co-Founder & COO of renowned female lead company is seeking a highly experienced and organized Personal Assistant to provide detail oriented support in managing all personal endeavors out of her primary residence on the Upper East Side. This is a full-time, five-day workweek from Monday to Friday,  roughly 8:00am to 5:00 pm with overriding flexibility for longer hours upon special request. This role requires impeccable organizational skills, the ability to manage a variety of tasks efficiently with a proactive and positive approach. The most successful candidate will have experience supporting a busy executive with a family with children and a secondary residence in the Hamptons.

Responsibilities include but are not limited to:

• Maintaining complex and detailed personal calendar; scheduling all personal appointments with reminders and follow ups
• Coordinating domestic and international travel arrangements with detailed itineraries in collaboration with Executive Assistant
• Managing household staff including interviewing, onboarding, scheduling, and payroll management
• Responsible for general  household operations; scheduling maintenance and repairs with vendors and contractors
• Overseeing additional properties in two locations; ensuring properties are up and running prior to family arrival
• Coordinating small- and large-scale private events from intimate family gatherings to formal business dinners
• Tracking and reconciling all household expense reports
• Creating and/or researching systems to optimize smooth running of the household and overall family
• Assisting in running personal family errands including: picking up prescriptions, assisting with gifting etc..
• Collaborating with Execuitve Assistant and Family Assistant to ensure smooth running of Co-Founders life and family
• Additional Personal Assistant duties as needed

Requirements

• Strong command of English language; superior communication skills, both written and verbal
• Excellent references required from both current and previous employers
• Bachelor’s degree from an accredited University or College preferred
• Minimum 4+ years of experience in a similar Personal Assistant role with a UHNW family; must have longevity
• Excellent interpersonal with the ability to exercise quick and accurate judgment, multitasking abilities
• Strong organizational skills with excellent attention to detail
• Effective and proactive problem-solver; able to analyze situations thoroughly in order to anticipate problems before they arise
• Positive, personable, and professional in mindset and manner; remaining calm and composed under pressure
• Team-player; ability to work independently and as part of a team
• Highly adaptable and flexible to ensure continuous efficiency; hospitality mindset and white-glove approach
• Tech-savvy; ability to operate both MAC & PC systems as well as the following: Google Suite, Notion, Crestron, Lutron, and Savant
• Driver's License required 
• Legally able to work in the US