A vibrant and down-to-earth San Francisco-based family of four is seeking an exceptional Personal Assistant/House Manager to streamline their daily operations and manage their home with precision and care. This role is perfect for a highly organized, proactive professional who thrives on building strong relationships and fostering collaboration among vendors, household, and business staff. Your knack for creating and optimizing systems will be instrumental in maintaining a smoothly run household. With your expertise in multi-property management, you'll oversee repairs, renovations, and construction projects across all residences, ensuring everything is executed to the highest standard. Your strong administrative and logistical skills will shine as you handle intricate calendar management, coordinate complex travel arrangements, and keep the family’s personal lives running effortlessly. Occasional travel is required, offering variety and opportunities to support this dynamic family on the go. If you're looking for a long-term opportunity to make a meaningful impact while working with a wonderful family, this is your chance to shine!
KEY CHARACTERISTICS
Experience managing multiple residences
Highly organized with meticulous attention to detail
Optimizes efficiency by implementing systems and processes
Proven experience overseeing renovations/construction projects
High EQ, natural relationship manager with first-class communication skills
Professional and confident, with a warm nature
Excellent follow up and follow through
Solution oriented and calm under pressure
Ability to pivot effortlessly with shifting priorities
Excellent at coordination and logistical skills
No task too big or too small mentality
Sharp/quick up to date with modern tech (G Suite, Slack, Notion)
Able to manage well up and down
Willing to travel on occasion
*Must have clean driving record & car
*Must have clean background and verifiable references
*24/7 mindset
KEY DUTIES
Manage day-to-day operations of home and personal admin of busy family
Coordinate and manage complex personal travel for the family (private and commercial, lodging & transport)
Occasional travel to other residences both in state and out of state
Source, vet and manage vendor relationships
Manage art collection, installation, insurance, etc
Create household manuals, maintenance schedules, etc
Collaborate closely with household staff, EAs
Coordinate any personal events managing vendors, venue selection, invites, RSVPs, etc
Wardrobe management for family
Oversee any maintenance and repairs to ensure work is completed efficiently to standard and on budget
Travel ahead to prepare homes for family use
Assist with packing & unpacking for travel
Manage family calendar - schedule personal appointments for family members
Maintain inventories of personal items
Implement household systems and processes to maximize efficiency in home operations
Run errands as needed
Oversee special projects as needed
SCHEDULE
Hybrid - at residences as needed, with the ability to work outside of traditional business hours as needed
COMP
175-225K, 100% healthcare, PTO, Discretionary YE bonus