A private family is currently seeking a full-time Ranch Operations Manager for their expansive ranch located in beautiful Montana. This estate features breathtaking landscapes that include rugged mountains, lush valleys, and serene woodlands. Visitors can experience a rich variety of native wildlife. The ranch maintains a 400 head cow/calf operation and a limited number of horses. The property is equipped with top-tier hospitality amenities and well-designed meeting and conference spaces, offering outstanding leisure and recreational activities.
The ideal candidate will ensure peace of mind, safety, and consistency for the owners by overseeing all daily operations at this prestigious property, including livestock management, land maintenance, fleet and building maintenance, guest services programs, financial management, and staff supervision. The Ranch Operations Manager will work directly with the Principals and Chief Executive to prioritize the protection, preservation, and enhancement of the property.
ESSENTIAL DUTIES AND RESPONSIBILITIES
In this position, the job responsibilities will include, but are not limited to the following:
- Executive family and guest services.
- Close coordination with the family’s staff and contractors.
- Direct daily activities including construction/maintenance work, visitors, deliveries, vendors and inspectors.
- Provide insights and recommendations regarding infrastructure improvements and construction.
- Assist the executive team with capital projects.
- Work closely with department managers for Agriculture, Groundskeeping, Maintenance, and Hospitality for oversight of daily operations.
- Develop and maintain the Operational Manual.
- Direct and assist HR management, recruiting and retention of staff.
- Create and maintain staff schedules.
- Hire, train, supervise and dismiss all seasonal employees.
- Coordinate with managers and staff for each department.
- Assist and oversee employee meals and housing.
- Assist the personal staff with planning, managing, and executing the family’s special events, meetings, guests and personal gatherings.
- Coordinate with Lodge Butler in service involving private residence, the Lodge, conference rooms, guest cabins and staff housing.
- Work with the owners and affiliated entities to create and execute an annual business plan and budget.
- Responsible for financial oversight of the property. This includes, but is not limited to, monthly activity and budget reports as well as annual inventory reports.
- Process and code bills, invoices, and expense reports.
- Handle the purchase and sale of equipment per the owner’s guidelines.
- Ensure proper security and safety procedures are being upheld.
- Regularly communicate with owners regarding operations, challenges, and upcoming needs.
- Perform any other duties as reasonably requested.
KEY COMPETENCIES AND CHARACTERISTICS
To perform the job successfully, an individual should demonstrate the following competencies:
- Leadership and Management – Proven ability to lead a team, synthesize information and make decisions quickly and efficiently.
- Communication Skills – Strong skills in interpersonal communication, the ability to write clearly, succinctly, and understandably. The ability to communicate effectively verbally.
- Organizational Skills – Strong attention to detail.
- Analytical skills – Ability to develop solutions to solve problems.
- Time Management - Managing one's own time.
- Teambuilding - The ability to work effectively and productively with others. Ability to create a positive environment of high standards for employees and guests.
- Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others and maintaining them over time. Accurately communicate results to peers and team leadership.
- Demonstrate Enthusiasm - Enthusiastic and committed to department goals and express commitment through optimism.
- Always conduct themselves in a professional manner in and out of the work setting.
- Demonstrates positive employee image and effective guest and coworker relations by exhibiting attention to detail, congeniality, integrity, and sound judgement.
EDUCATION AND/OR EXPERIENCE
- Bachelor’s degree in ranch or hospitality management field, or equivalent work experience.
- 7-10 years of ranch or hospitality experience, preferably on a large-scale property.
- Prior experience working with Legacy properties and for a UHNW private family is highly preferred.
- Demonstrated financial and business acumen.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook)
OTHER QUALIFICATIONS
- Employees must adhere to Company and property policies and procedures, which are included in the Company’s Employee Handbook.
- The candidate is subject to undergo pre-employment drug test, (after the offer is given but before applicant has commenced work). Random drug tests may be given throughout the year.
- The Company operates as a drug free/smoke free workplace. Smoking is not allowed on the property, to include but is not limited to, company housing, vehicles, offices or on company machines.
- Ability to pass pre-employment screenings, background and reference checks.
- Valid driver’s license and eligible to work in the U.S.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk and hear. The employee must frequently lift and/ move up to 50 pounds.
WORK ENVIRONMENT
While performing the duties of this job, the employee may frequently be exposed to conditions typically experienced inside a home or office; adverse outdoor weather conditions including temperature extremes, snow, rain, wind, and dust.
INTERESTED IN APPLYING?
Please submit your resume, along with a cover letter detailing why you feel that your skills and experience would be a good match for this role.
Equal Opportunity Employer and a Smoke Free/Drug-Free Workplace.
In accordance with applicable law, the Company will reasonably accommodate any disabled individual who requests an accommodation that will allow him/her to perform the essential job duties or functions of his/her position. Accommodation inquiries must be made to the Company’s Human Resources Department for consideration.