Personal Assistant

We are seeking a highly organized and tech-savvy individual to join our team as a Personal Assistant/Executive Assistant to a busy couple.

The ideal candidate will be smart, capable of becoming an integral part of the couple's support team, and available to start immediately. This role requires a 24/7 mentality and the flexibility to travel.

Requirements:

• Highly organized
• Experience dealing with high-profile busy executives and professionals
• Tech-savvy with proficiency in Excel, Trello, Google Sheets, and other software
• 24/7 mentality
• Flexible to travel
• Working collaboratively with internal staff and systems logistics with household

Responsibilities:

• Event Coordination: Select and arrange tableware and flower arrangements for events and daily use.
• Household Management: Manage the schedules of nannies, and other household staff, assist in execution of tasks as needed, directed by the House  Manager.
• Reservations and Appointments: Make reservations for restaurants, events, and travel; schedule and coordinate doctors' appointments.
• Travel Coordination: Act as a liaison with the travel agent; accompany family on travels as needed.
• Administrative Support: Handle email correspondence, manage calendars, and coordinate meetings for the family and household.
• Errand Running: Run personal errands as needed, including shopping, dry cleaning, and other tasks.
• Financial Management: Assist with budgeting, expense tracking, and bill payments.
• Confidentiality: Maintain strict confidentiality and discretion regarding personal and professional matters.
• Communications: Act as a point of contact for various stakeholders, filtering information to the appropriate parties.
• Project Management: Assist with special projects and initiatives as needed.
• Tech Support: Troubleshoot basic technical issues and ensure that all devices and software are up-to-date.
• Reporting: Prepare reports, presentations, and other documents as required.
• Event Planning: Plan and organize social events and gatherings, including logistics and vendor coordination.
• Household Supplies: Manage the inventory of household supplies and ensure timely restocking.
• Pet Care: Assist with basic pet care as needed, including feeding, grooming, occasional supervision, and purchasing pet supplies and food.
• Other duties as assigned. 

Schedule:

Monday - Friday, business hours with flexibility

Location: 

Greenwich Village, NY