Entry-Level Administrative Assistant - Local Candidates Only

Entry-Level Administrative Assistant

Location: Boca Raton, Florida (Local candidates only)
Schedule: Monday – Friday, 9:00 AM – 4:30 PM (must be flexible for occasional extended hours)
Salary: $65,000 – $75,000 annually, based on experience

Overview:

A busy and professional household office is seeking a highly organized, reliable Entry-Level Administrative Assistant to work directly under the Executive Assistant. This is a great opportunity for someone who is detail-oriented, eager to learn, and excited to grow within a supportive and fast-paced environment.

The ideal candidate will be tech-savvy, proactive, and comfortable performing a wide range of administrative tasks to support the overall team.

Key Responsibilities:

• Assist Executive Assistant with day-to-day office tasks

• Answer and direct incoming phone calls professionally

• Manage general email correspondence and respond on behalf of the team when appropriate

• File documents (digital and physical), maintain records, and organize files

• Distribute incoming and outgoing mail/packages

• Assist with DMV-related paperwork, car title and registration management, bill of sale documentation, and service scheduling

• Coordinate errands and assist with special projects as assigned

• Provide general administrative support and help other departments as needed

Qualifications:

• 1–2 years of administrative or office support experience preferred (but open to entry-level candidates with strong potential)

• FL Notary Public is a plus

• Strong communication and organizational skills

• Professional phone and email etiquette

• Private family or family office experience a plus

• Must be proficient in Microsoft Office Suite and comfortable with technology

• Experience with automobile paperwork and management a strong plus

• Strong attention to detail and ability to maintain confidentiality

• Team player with a flexible, positive attitude

• Must be local and available to start immediately

This is a full-time, in-person position with potential for growth. We’re looking for someone who thrives in a collaborative environment and is committed to providing excellent support to the team.