Family / Personal Assistant
Division: Private/Domestic
Ref ID: R4139119425
Location: New York, NY 10023
Salary: $90,000 – 130,000
Schedule: 36 hours of work each week.
- Monday – Friday: 4 pm – 12 am.
- Saturday & Sunday: 8 am – 4 pm or 4 pm – 1 am.
Due to the late working hours, the employer can provide private transportation through a car service or their private driver at the end of each work day.
Benefits: Full benefits package offered (Full Healthcare plan, 4 weeks of paid vacation, sick days, and retirement plan) Overtime paid at time and a half after 40 hours is available.
A private family seeks to hire a highly intelligent, experienced, and detail-oriented Family / Personal Assistant to support and manage the day-to-day operations of their private household during late evenings and weekend hours. To succeed in this role, one should be well-organized, flexible, thorough, and able to act with limited guidance.
- Reports directly to the principals
- Work alongside another Family/Personal Assistant and other household staff members (Housekeeping team)
- Provide general administrative support to the family and guests between the Upper West Side Residence and the lower Westchester County Residence.
- Coordinate a complex family and household schedule
- Manage the Principal's daily calendar, including making appointments and prioritizing the most sensitive matters
- Coordinate with the drivers and prepare detailed itineraries for the principals
- Oversee the log of any maintenance providers or deliveries at the residence
- Proactively identify issues in the residence and attend to them: identifying any areas that need repair, or maintenance.
- Keeping record of all household inventory, and stocking fridges and pantries with adequate food, beverages, and any other supplies.
- Help prepare light meals or snacks for the principals or guests
- Help organize any areas in the home that require upkeep (light cleaning and organizing)
- Research as needed for various projects, events, trips, and purchases
- Mail pick-up and sorting, as well as occasional packing, shipping, and tracking of various items
- Maintain an archive of contracts for work performed at properties
- Coordinate and complete various errands, source and order specialty items
- Work on any special projects as directed by the principal
Job Requirements:
- 4-year college degree
- A High Graduating GPA is preferred
- Minimum of 2-3 years related experience supporting a private individual or a family
- Excellent references from both current and previous employers
- Prioritize executive tasks and multi-task effectively
- Strong communication skills, both written and verbal
- Proficiency in all areas of Microsoft Office and Mac OSX; must be very tech-savvy
- Professional mindset and the utmost discretion
- Ability to work independently and as part of a team
- Detail-oriented with exceptional organizational skills
- Flexibility with hours and schedule; available to work overtime as needed
- Valid US work authorization
SSIN123
SOCIETY STAFFING
379 West Broadway, 2nd Floor
New York, NY 10012
Agency DCA License #2008231
646.681.4777 | societystaffing.com