MANAGER OF PERSONAL AFFAIRS AND PROJECTS-AUSTIN, TX BASED-REMOTE/HYBRID
A high-profile principal seeks a polished Manager of Personal Affairs and Projects to coordinate calendars, PR appearances, family travel, philanthropy events, and special projects while safeguarding confidentiality and delivering seamless, guest-ready execution across personal and business domains. This role can be primarily remote, with a preference for candidates based in Texas. It is not hands on every day, but there are key periods including holidays, Fashion Week, and select activations, when on-site presence is required. The manager must be willing to travel to Texas and other locations as needed, including occasional evenings and weekends during peak cycles, to ensure flawless support
Required: Proven experience supporting an UNWI or High-Profile principal in a private household. Only candidates with this background will be considered.
Responsibilities
Calendar and office management
- Own business and personal calendars in Outlook and Word; schedule medical and personal appointments; circulate daily and weekly reminders with links, deadlines, and briefs; execute and file NDAs, contracts, and related documents
- Public relations and appearances
- Coordinate with PR to arrange interviews and appearances; book and manage glam teams; join bi-monthly social media calls; manage deliverables; plan self-shot, collaboration, and recipe shoots; fulfill and ship giveaway items
Philanthropy and events
- Participate in planning calls; schedule fittings for principal and children; coordinate stylists, seamstress, fine jewelry and insurance; arrange photography and glam room set-ups; support multi-day events; manage post-event returns and shipments
Travel management
- Research and book comprehensive travel for executive, family, and staff; collaborate with travel agents; prepare detailed itineraries; coordinate concierge for seamless arrivals; book excursions, VIP reservations, and on-site logistics
Financial and administrative support
- Maintain detailed travel records; prepare monthly credit card expense reports; manage contracts and payments with the business office
Special projects and private events
- Plan and execute family events; coordinate catering, rentals, entertainment, and staffing; provide on-site vendor and team management; book wellness and lifestyle support
Property and location support
- Scout residences for shoots or temporary stays; provide evaluations with photos and videos; research schools, activities, and family services when relocating
Medical care coordination
- Schedule medical and therapy appointments; liaise with nurse coordinator on rotations and travel; arrange transportation; order and manage specialty medications
Family support
- Travel with and chaperone children for school, events, and trips; manage passport renewals and Global Entry applications; oversee gifting, holidays, and birthdays including sourcing, purchasing, tracking, and shipping
Requirements
- Proven success supporting a principal or family in a complex, high-discretion environment
- Expert calendar control, travel planning, and event coordination with impeccable follow through
- Familiarity working with PR teams, glam, stylists, and content deliverables
- Strong vendor management and on-site production skills; comfortable leading logistics end to end
- Professional judgment, confidentiality, and polished written and verbal communication
- Tech savvy across Outlook, Word, spreadsheets, cloud storage, and collaboration tools; comfortable with social calendar workflows
- Able to travel and support evenings and weekends as needed; valid driver’s license and passport
Location: Austin, TX based, primarily remote with preference that candidate is Texas based with flexibility to travel as required by principals
Schedule: Full-time with flexibility for travel, events, and off-hours requirements tied to PR and family activities
Salary and Benefits: $125K (DOE) with full benefits package
Employment is contingent upon a clear background check and verification of professional employer references.