Personal/Executive Assistant (10 hours per week to start)

Job Title: Personal/Executive Assistant

Location: 37022

Position Overview:

Our client, a busy CEO, is seeking a highly organized, dynamic, and proactive Personal and Executive Assistant to support both her professional and personal life. This role is ideal for someone who thrives in a diverse and fast-paced environment, enjoys both office and field work, and possesses a strong ability to manage multiple tasks efficiently.

Hours: 10 hours a week, with possibility for the hours to grow as the trust builds

Key Responsibilities:

• Scheduling and Calendar Management: 
• Organize and maintain the client’s work and personal calendars, schedule appointments, and ensure the client is available for the meetings in relation to the calendar based availability.
• Project Management: 
• Coordinate specific projects such as liaising with the fire marshall for facility licensure requirements and other similar tasks including setting up meetings and making sure the client is able to attend those etc.
• Vendor Sourcing and Coordination: 
• Source, coordinate and oversee various vendors as well as manage relationships with vendors for various business and personal needs, ensuring quality and cost-efficiency.
• Transport and Accompaniment: 
• Drive the client to meetings and accompany her to ensure all needs are met during professional engagements. This may include preparation of meeting materials or coordination on the go.
• General Errands: 
• Handle personal errands such as grocery shopping and other tasks as needed.
• Home Management (potentially needed in the future): 
• Potential to grow into managing household operations including but not limited to supervising home maintenance, organizing home events, and more.

Skills and Qualifications:

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent time management skills and the ability to prioritize work.
• Strong organizational and planning skills in a fast-paced environment.
• Exceptional communication and interpersonal skills.
• Discretion and confidentiality are paramount.
• Ability to use modern communication tools and technology for scheduling and coordination.
• Good driving record and comfortable with driving.
• Must have a valid driver’s license and reliable transportation.

Compensation: Based on experience, please include this in your application.