Encore Fire Protection is an industry-leading, full-service fire protection company serving the Northeast from Maine to New Jersey with over 30,000 customers and over 1200 employees. Encore’s mission is to passionately deliver a unique experience to those who depend on us to save lives and protect property with innovative fire suppression, fire sprinkler and fire alarm solutions. What makes Encore different? Our people. No, it's not a cliché, it's reality. People make great companies, not the other way around. Our Leadership Executives recognize it, our employees are proud of it, and customers remain loyal because of it.
Due to our continued growth and success, we are looking for qualified candidates for an Executive Personal Assistant for the President of our organization. You will have the ability to work out of any of our Encore offices but you should know, he’s on the go and travels quite often across the Northeast. If you are right for this role you should live in Fairfield County to help support him with both business and personal matters as well as being willing to travel when needed. We are looking for somebody with a “get it done” confident personality, with strong interpersonal skills necessary to build relationships and be the “face” for the President when needed.
Here's a breakdown of the functional areas where he needs support:
Property Management:
- Oversee the maintenance and upkeep of the estate's buildings, grounds, and amenities.
- Coordinate repairs, renovations, and landscaping projects as needed.
- Ensure that the property is kept in pristine condition and meets the owner's standards.
Staff Management:
- Hire, train, and supervise estate staff, including groundskeepers, housekeepers, nannies, and maintenance workers.
- Create schedules, assign tasks, and oversee performance evaluations.
- Handle disciplinary actions and resolve any staff conflicts or issues.
Financial Management:
- Develop and manage the estate's budget, including expenses for maintenance, staff salaries, and supplies.
- Negotiate contracts with vendors, service providers, and contractors.
- Monitor expenses and ensure that the estate operates within budgetary constraints.
Hospitality and Event Planning:
- Coordinate and oversee events hosted at the estate, such as parties, weddings, or corporate retreats.
- Ensure that guests are welcomed and accommodated according to the owner's preferences.
- Arrange catering, entertainment, and other logistical details for events.
Administrative Duties:
- Manage administrative tasks such as scheduling appointments, handling correspondence, and maintaining records.
- Serve as a point of contact for the owner, handling inquiries and relaying messages as needed.
- Prepare reports, presentations, and other documentation for the owner's review
Special Projects:
- Undertake special projects as assigned by the owner, such as renovations, landscaping enhancements, or property expansions.
- Research and propose new ideas or improvements to enhance the estate's functionality and appeal.
Requirements:
We’d encourage anyone who is applying to see this as an entry-point in to an organization that truly values ambition and rewards hard work. The only limits to where someone in this position can rise are the ones they put on themselves. Requirements are simple:
- A friendly and energetic personality that comes across over the phone and in written communication
- Above average proficiency with technology. Walking in the door you have to know Microsoft Suite (Outlook, PowerPoint, and Excel above others) beyond that, we need someone with verifiable ability to self-teach other new and emerging platforms
- A natural inclination towards putting customers first
- Willingness to try learn, new things, admit mistakes, adapt and change
- Impenetrable focus
- Embraces a "can-do" and team-first attitude
- Attention to detail that borders on obsessive
- The ability to defuse situations through empathy and logical problem solving
- A 4-year college degree is preferred but is no substitute for self-confidence, initiative, and unwavering internal motivation to be the best in your field
Benefits:
As a company, Encore is hyper-focused on developing a culture that thrives on success and is energized by the fact that we get to make peoples' lives better and safer each day. One of the ways we do this is by generously rewarding all those who contribute to our continued growth. But we also believe that not all rewards are monetary. Here are just a few a few perks that a successful individual in this role can expect:
- Salary commensurate with experience with opportunity for a results-driven bonus based on personal output and effectiveness in role
- Purpose and results driven work environment (work smarter not harder)
- We dress for the objective which means most days we wear jeans but occasionally we wear suits. As long as you know which situations require which (or aren't afraid to ask), you'll be all set!
- Speaking of attire, we offer all employees Encore gear when they join the team
- Freedom to express ideas - a culture of willingness to test, try, modify, adopt, enhance, improve and CHANGE as needed
- Access to leading edge web-based productivity tools
- Participation in Fidelity 401(K) that includes employer match
- Medical, Dental, and Vision benefits through Blue Cross
- Company-paid life insurance policy of $50,000